Program Specialist - Space Management

Full Job Description

The position is located in the Department of Veteran Affairs (VA), Veterans Health Administration, Mid-Atlantic Health Care Network (VISN 6), Western North Carolina VA Health Care System, Executive Office (Associate Director), in the Strategic Planning and Development Section.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a G-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include but are not limited to.

Project Activation, Workload Analysis and Evaluation, Space Management, Facility Planning, Consultative Data Analysis, and Training and Program Administration.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Adequate vision to use a computer, read printed material and charts as required.

Must be able to hear normal voices and able to speak to an audience effectively.

The incumbent will be subject to stressful situations due to short timeframes for completion of assignments and potential conflicts.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The Duties and Responsibilities include but are not limited to the following: The incumbent manages the coordination of movement, placement and activation of furniture and equipment.

The incumbent provides consultative services, develops specifications for people, equipment and furniture, evaluates and analyzes space utilization requirements for consistency with the engineering and environmental needs of the healthcare system.

The incumbent is responsible for developing the analytical and evaluative methods and techniques to measure the efficiency and effectiveness of space and activation operations.

The incumbent must develop qualitative and quantitative analytical techniques such as work measurement, task analysis, flow charting and job structuring to determine staff to space rations; organizational design; and space planning.

The incumbent is responsible to update related technology such as Capital Asset Inventory and the Space and Equipment Planning (SEPS) tool utilizing other techniques, data and emerging trends to develop specifications for appropriate furniture and equipment.

Performs studies of existing space and area layouts to determine opportunities for effective utilization; meets with consultant representatives, such as architects, engineers, interior designers, design/build contractors, independent consultants, movers, VA space criteria/guidelines and VA central office personnel etc.

to determine the best practices to employ.

Incumbent performs work in highly specialized and/or complex environments such as laboratories, media centers, computer facilities, medical operation clinics, patient and residential use spaces.

Develops action plans and recommendations regarding the allocation of space utilizing local standards, pertinent laws, regulations, policies and precedents which affect projects, moves and related support resources (staff, funding and equipment) within a frequently changing medical facility.

Develops new or modified work methods, organizational structures, records and files, management processes and procedures for administering the space and activation program services, guidelines and procedures, and automating work processes for the conduct of administrative support functions or program operations.

Demonstrates a comprehensive knowledge of the theory and principles of management and organization, including administrative practices and procedures common to complex healthcare organizations.

Demonstrates the skill in conducting interviews with supervisor and employees to obtain information about organization and service-level missions, functions and work procedures/processes.

Demonstrates a comprehensive knowledge of VA organizational structure, VHA, VISN organizations and VAMC program objectives and goals, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments.

Performs other duties as assigned. Work Schedule: M-F 7:30am - 4:00pm Travel Requirements: 25% Travel required for this position.

Telework: This position may be authorized for Ad-Hoc telework only and must be approved by the Supervisor. Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist - Space Management/PD044460