Program Specialist (Med Admin Secretary)
U.S. Coast Guard
FreshPosted Feb 5
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Posted: February 11, 2026 (1 day ago)
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Program Specialist (Med Admin Secretary)
U.S. Coast Guard
Department of Homeland Security
Location
New London, Connecticut
Salary
$69,642 - $90,540
per year
Type
Closes
February 22, 2026More DHS jobs →
GS-9 Pay Grade
Base salary range: $51,332 - $66,732
Typical requirements: 1 year specialized experience at GS-8. Master's degree or 2 years graduate study.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves providing administrative support to a medical clinic in the U.S.
Coast Guard, handling tasks like preparing documents, managing files, and developing procedures to keep daily operations running smoothly.
A good fit would be someone organized and detail-oriented with experience in office administration, especially in a healthcare or government setting, who enjoys supporting a team in a structured environment.
Key Requirements
- At least one year of specialized experience equivalent to GS-07 level, such as preparing correspondence, reports, and memoranda
- Experience maintaining files and records
- Ability to develop detailed procedures and guidelines to support office operations
- Skills in managing a wide variety of administrative services for day-to-day activities
- Proficiency in reviewing correspondence for accuracy, grammar, coordination, and security compliance
- Knowledge of clinic operations and administrative programs in a medical or organizational context
- Education may substitute for experience at GS-09 level
Full Job Description
This vacancy is for a GS - 0301 - 9, Program Specialist (Med Admin Secretary) located in the Department of Homeland Security, U.S. Coast Guard, HSWL OPERATIONAL MEDICINE DIVISION in NORFOLK, Virginia.
To qualify at the GS-09 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-07 grade level in the federal sector.
Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.
Examples of specialized experience include performing the following types of tasks on a regular basis. Preparing correspondence, reports, memoranda, and other forms of written communication.
Maintaining files. Developing detailed procedures and guidelines. Managing varies administrative services necessary for day-to-day operation.
NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.
NOTE: Education can be substituted for experience at this grade level.
National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience. Major Duties:
You will serve as a/an Program Specialist (Med Admin Secretary) and be responsible for providing a wide range of administrative support and assistance to the supervisor/manager and the immediate staff of the Clinic based on extensive working knowledge of the organization and substantive programs under the supervisor's control.
Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.
Typical work assignments include: Independently planning, managing, developing, and controlling a wide variety of administrative services necessary for day-to-day operation.
Developing, overseeing, and analyzing administrative programs relating to Clinic operations.
Reviewing outgoing correspondence and action papers submitted to ensure that the material is properly prepared, coordination is completed, procedural requirements have been met, grammar is correct, and security markings are correctly applied.
Developing detailed procedures and guidelines to supplement regulations to provide full range of administrative support for the office.
Provides assistance for expediting work in Clinic and satellite division and branch offices.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.
Decisions on requests for RA are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.
You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.
To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information
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