Program Specialist 3 (Energy & Utilities Program)

Full Job Description

This recruitment has been re-opened. Applicants that previously applied do not need to reapply.

Under supervision of the Program Specialist 5 in the Construction and Facilities Management Office (CFMO), Facility Operations Branch and is responsible for providing technical support through the management of CFMO's energy and utility billing and solid waste and recycling processes.

This is a civilian position and does not require military service affiliation.

About the Washington Military Department

Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.



To learn more about the Washington Military Department, please visit: www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Requirements

Responsible to manage the Construction and Facilities Management Office (CFMO) Statewide Energy & Utility Program Database.

• Develops, manages, and finalizes infrastructural changes to the database system.
• Enter reviewed invoice details accurately and timely.
• Gather, analyze, and compile utility program data into an accurate and concise presentation.
• Institute programmatic compliance with state/federal laws at facilities statewide.

Manage CFMO's Solid Waste & Recycling Program.

• Plan, direct, evaluate, and manage a variety of solid waste collection, recycling, and diversion processes.
• Generate and execute long-range plans to meet federal, state, and local mandates.
• Train stakeholders in proper solid waste collection, diversion, and recycling procedures.
• Prepare and administer solid waste and recycling contracts.

Perform facility and building energy audits.

• Conduct energy-use audits.
• Quantify energy and water consumption to establish baseline for energy use or need.
• Analyze energy usage data and prepare/submit subsequent reports.

Qualifications

REQUIRED

A Bachelor's degree, and

Two years of professional level experience in any or a combination of the following:

• Performing energy or utilities related work (tracking, analyzing, and reporting on energy/utilities usage),
• Managing and/or assisting in the management of a Solid Waste and/or Recycle Program,
• Program/project management,
• Financial management (auditing, accounting, budgeting, etc.),
• Facility management,
• Policy development and/or analysis, and/or
• Coordination or consultation with a variety of public and private agencies, organizations, and/or levels of government.

Additional professional level experience in any of the above areas will substitute for the education on a year for year basis.

DESIRED

Education:

• Bachelor's degree with major study in energy management, building construction, or related field.

Experience:

• Working with State of Washington contract rules/procedures and purchasing processes.
• Basic budget management and payment processes.

Working Knowledge/Understanding:

• Energy and utility management concepts and procedures.
• Basic safety, building, environmental, and construction codes and regulations.
• Detailed understanding of Federal, State, and local regulations pertaining to energy management.

Skills & Abilities to:

• Utilize Microsoft Office Suite (Word, Excel, Outlook, SharePoint, or similar programs) to develop complex documents in support of program requirements.
  

Additional Information

Compensation: Wage/salary depends on qualifications or rules of promotion.

CONDITIONS OF EMPLOYMENT

Background Investigation: Must successfully complete the appropriate background checks required for employment and to obtain/maintain a DoD Common Access Card (CAC). Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Defense Biometric Identification System (DBIDS): Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01). This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Union Shop Provision: This position is covered by a union shop provision - Washington Federation of State Employees.

Driver's License:

1. Valid to drive in the State of Washington.
2. Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.

Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.

Telework: This position is eligible for telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be required.

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Occasional travel may be required up to 20%.

Application Process

Applications for this recruitment will be accepted electronically via www.careers.wa.gov. It is very important that the "Work Experience" and "Supplemental Questionnaire" portion of the application is completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) professional references. Please include at least two (2) past/current supervisors, one peer and/or subordinate, if applicable. For each reference include the following:

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address

NOTE: This information may be entered in the "References" section of the online application or can be an attached document.

** A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.

This recruitment may be utilized to fill additional Program Specialist 3 vacancies for an additional 60 days after the recruitment closing date.

If you have questions about the application process or this recruitment, please email Geri Harding at geri.harding@mil.wa.gov

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email:geri.harding@mil.wa.gov.Call: (253) 512-7384, or 711.