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Posted: February 10, 2026 (1 day ago)
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Program Specialist 2 - Fingerprint Record Office
State of Washington
Office of Superintendent of Public Instruction
Location
Washington, 98504
Salary
$45,024 - $60,132
per year
Type
Internship
More Administrative & Clerical jobs →Closes
February 17, 2026More State jobs →
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves managing and maintaining fingerprint records for background checks in the public education system, ensuring accurate handling of sensitive data to support safe school environments.
It suits someone detail-oriented with experience in records management or administrative support in a government or educational setting.
The role offers a stable position with options for partial remote work in Olympia, Washington.
Key Requirements
- Experience in records management, data entry, or administrative support
- Knowledge of fingerprinting processes and background check procedures
- Strong attention to detail and accuracy in handling confidential information
- Proficiency in office software and database systems
- Ability to work collaboratively in a team environment
- Commitment to equity, diversity, and inclusion principles
- Eligibility for partial telework, with base in Olympia, WA
Full Job Description
GENERAL SERVICE
JOB ANNOUNCEMENT
Program Specialist 2 - Fingerprint Record Office
$45,024 – $60,132 annually
Internal Only - Closes February 16, 2026
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill a full-time, permanent Program Specialist 2 - Fingerprint Record Office.
This full-time position is based in Olympia, Washington. This position may be eligible for partial telework. Telework is a combination of in-building and off-site days.
We encourage interested candidates to visit the OSPI website to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K–12 education in Washington state.
Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives.
We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise.
OSPI is a great place to work and has several initiatives to help create a great working environment, including:
- We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
- We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee.
The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.
Vision, Mission, and Values Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators.
We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
- Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
- Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.
Position Overview
The Fingerprint Record Office processes fingerprint-based background checks through the Washington State Patrol (WSP) and Federal Bureau of Investigations (FBI) for staff serving in the K-12 public and?private school system and applicants for Washington educational certificates.?
Key Responsibilities
- Responding to and resolving customer service inquiries regarding fingerprint processing, rules, regulations, policies and procedures.
- Communicate with the Washington State Patrol (WSP) and Federal Bureau of Investigations (FBI) to obtain information regarding processing status of specific fingerprint records, general processing information and to resolve issues.
- Assist the school districts, private schools, college/universities, and general public with interpreting fingerprint laws, rules and regulations, policies and procedures.
- Review and process confidential criminal history records. Requires maintenance of an internal database in which a high degree of accuracy is critical.
- Review criminal history records to prepare information for dissemination and removal of exempt information as required by law.
- Generate reports and correspondence in various formats for internal and external stakeholders.
- Coordinate with school districts, private schools and applicants to ensure successful completion of fingerprint submission and completed processing. Process fingerprint cards and coordinate resubmission of fingerprints as required.
- Manage the completion of federal security training required for those with authorized access to fingerprint data. Maintain databases and reports showing various degrees of completion status.
Required Qualifications:
- High School Diploma or GED equivalent. Additional education may substitute for customer service experience on a year for year basis.
- Four (4) years of experience providing assistance to customers regarding inquiries, complaints and problem solving.
- Experience using Microsoft Office Suite software: Outlook, Word, and Excel.
Desired Qualifications:
- An associate's degree or other education beyond high school is desired.
- Excellent organizational skills and attention to detail; ability to maintain accurate files, logs and reports.
- Ability to maintain a high degree of confidentiality.
- Experience organizing and prioritizing necessary workloads.
- Experience working both independently and collaboratively within a team.
- Experience showing a high standard of professionalism and customer service in all interactions.
CompensationThe annual compensation for the position is $45,024 – $60,132 per year and depends upon experience, educational background and qualifications.
Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program.
Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systems for retirement plan information. This is a general service position.
This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word or
PDF format:
- A letter of interest specifically addressing the qualifications listed in this announcement;
- A current résumé, and;
- A list of three or more professional references.
NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.
Please address any questions to:
Sal Salazar, Human ResourcesOffice of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
360-725-6278: sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at this location.
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity.
OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.
If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”
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