PROGRAM MANAGER (DEPUTY USP&FO)

Full Job Description

This position is for a PROGRAM MANAGER DEPUTY USP&FO, PD# D1919P01, part of the Nevada Army National Guard.

Serves as the alter ego to the USPFO, fully sharing in the direction of all phases of the organization's program, which includes managing the day-to-day operations of the OUSPFO, to include receipt, accountability, contracting, disbursement and certification of all federal resources; funds, equipment, supplies, services; provided to the State for which the USPFO is responsible.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.

Education requirement is based upon the qualification standards for the specific position and is stated under the heading "EDUCATION".

Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position.

Therefore, we encourage you to be clear and specific in describing your experience.

EACH APPLICANT MUST FULLY SUBSTANTIATE (IN THEIR OWN WORDS) THAT THEY MEET THE REQUIREMENTS OF THE SPECIALIZED EXPERIENCE LISTED BELOW; OTHERWISE, THE APPLICANT WILL BE CONSIDERED UNQUALIFIED FOR THIS POSITION.

DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION OR YOU MAY BE DISQUALIFIED.

GENERAL EXPERIENCE: Must possess experience, education, or training in managing or directing one or more programs, including appropriate supporting service organizations; supervisory, managerial, professional, or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques; experience using computer and automation systems.

Candidate must hold a FMC03 Certification Level 3: THIS IS A FINANCIAL MANAGEMENT Level 3 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81,Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d.

Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program.

This certification requirement is a condition of employment for this position.

SPECIALIZED EXPERIENCE: ???????Must possess 1 year equivalent to at least next lower grade level; experience analyzing problems, identifying significant factors, gathering pertinent data, and recognizing solutions; preparing reports, plans, policies and various correspondence; evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources; knowledge of the organization and its mission and utilized the organizational staff procedures; experience applying analytical and evaluative techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or professional personnel, or substantive administrative support functions; experience in managing the function of the work to be performed; experience which includes leading, directing and assigning work of personnel.

Major Duties:

Serves as a full deputy to the USPFO. Plans, organizes, and oversees the activities of the USPFO in their state.

Develops goals and objectives that integrate manpower and personnel support objectives into the state, short and long-term operational plans.

Establishes, revises or reviews policies, procedures, mission objectives, and organizational design for the USPFO and staff, to ensure work problems or barriers for mission accomplishment is eliminated.

Ensures the proper obligation and expenditure of all Federal funds and the safeguarding of all Federal property in the possession of the state National Guard (32 USC 708).

Ensures requirements are authenticated, certifies as to authority and authorizes the expenditure of funds for property, supplies, equipment, services, and payrolls within statutory and USPFO appointment limitations.

Responsible for ensuring the accuracy of payrolls for all personnel who are compensated from Federal funds.

Ensures that all invoices for supplies and services procured with Federal funds are valid, accurate and within the limitations of law and appointment restrictions.

As an agent of the USPFO and Chief, National Guard Bureau (CNGB) in support of the state Adjutant General provides financial and logistical resources for the maintenance of Federal property in the possession of the National Guard of the State (32 USC 10503).

Furnishes advice and assistance to units/organizations/activities within the state to ensure that Federal funds and property are used in conformance with applicable laws/regulations, within statutory limits.

Performs returns and creates reports on Federal funds and property as directed by the Secretaries of the Army and Air Force and the Chief, National Guard Bureau (Title 32 U.S.C. 708).

Exercises supervisory human resources responsibilities. Directs, coordinates, and oversees work through subordinate supervisors.

Advises staff regarding policies, procedures, and directives of higher-level management or headquarters.

Nominates or selects candidates for subordinate non-supervisory and supervisory positions taking into consideration skills and qualifications, mission requirements, and EO/EEO objectives.

Ensures performance standards, counseling's, and ratings are completed IAW regulations and local policy.

Explains performance expectations to subordinate supervisors and employees directly supervised and provides regular feedback on strengths and weaknesses.

In addition to performing duties/responsibilities as a full deputy to the USPFO, the position is required to perform the following additional duties/responsibilities: Plans and coordinates logistics policies to implement Federal law and higher-level directives.

Provides optimum support to subordinate organizations in asset acquisition, storage, distribution, and accountability. Responsible for ensuring the stock record account is properly maintained.

Ensures proper operation of supply/storage distribution points within the state National Guard and maintenance of required records.

Ensures property books are maintained in accordance with applicable regulations.

Advises the AG and appropriate staff on matters pertaining to security and storage of Federal property issued to the state National Guard.

Manages commercial movements of supplies and equipment; and the transportation of technicians, AGR personnel, and traditional service members. Manages the operation of a fiscal station.

Responsible for properly obligating, accounting, reporting, and administratively controlling all Federal funds allotted to the state by NGB and other government agencies in accordance with statute, regulation, and NGB policy.

Provides technical fiscal assistance and advice to the AG and staff personnel. Ensures maintenance of fiscal accounting records for all Federal funds as prescribed by DA and NGB directives.

Authenticates requirements, certifies authority and authorizes the expenditure of Federal funds for facilities, supplies, equipment, services, payrolls, and transportation.

Ensures Federal resources are properly obtained, programmed, and executed in support of new and emerging missions.

Establishes and adjusts long-range and short-range plans for the development and improvement of logistics and fiscal programs to ensure that plans meet mission requirements and incorporate the latest technological advances.

Serves on various decision-making or advisory boards, councils, or committees at the national, state, and regional level.

These include, but are not limited to, the Program Budget Advisory Committee (PBAC), Readiness Council, Safety and Occupational Health Council, Strategic/Future Planning Committee, ARNG Executive Advisory Group for Logistics Excellence, ARNG Resource Management Committee, Information Management Advisory Council, Acquisition Advisory Council, ARNG Stationing Advisory Committee, or other ARNG/ANG committees and councils.

Performs other duties as assigned.