Administrative Specialist II / CAF (Columbia Area)
State of South Carolina
StalePosted Apr 16
⚠ Possibly Stale
Posted: April 13, 2026 (43 days ago)
This job has been posted for over a month. It may already be filled.
Program Assistant
State of South Carolina
Technical College System, System Office
Location
South Carolina, 29201
Salary
$37,200 - $59,500
per year
Type
Closes
Open until filled
Job Description
Summary
This role supports a specific project called the Scout Motors Project by handling administrative tasks like organizing training records, scheduling activities, and managing data entry to keep everything running smoothly.
It involves working with confidential information, coordinating with various teams, and using tools like spreadsheets to track progress.
A good fit would be someone detail-oriented with office experience who enjoys supporting larger initiatives in a technical college setting.
Key Requirements
- High school diploma with relevant program experience (bachelor's degree may substitute for experience)
- Strong administrative experience
- Proficiency in Microsoft Office, Excel, and Adobe
- Comprehensive knowledge of data collection
- Effective communication skills via multiple methods
- High interpersonal skills with poise, tact, and diplomacy
- Strong analytical and problem-solving skills for administrative issues
Full Job Description
Under general supervision, the Program Assistant provides project and administrative support for the Scout Motors Project.
In addition to typing, filing and data entry, performs duties such as scheduling, systematic organizing of training records, as well as disseminating information effectively and efficiently.
Answers non-routine correspondence and assembles confidential and sensitive data. Independent judgment is required to plan and prioritize diversified workloads.
Responsibilities include but are not limited to:
- Collects all training data and inputs it into required training management systems.
- Organizes and prioritizes data collection workload to ensure current project data is available.
- Documents scheduling and assists with organizing training activities.
- Types and produces documents according to business standards which include procedural correspondences, memos, and emails, as well as charts, tables, graphs, and supportive businesses documents.
- Answers and routes phone calls in a courteous manner to appropriate departmental personnel.
- Acts as a liaison with other companies, departments and outside agencies including executive members of management.
- Handles confidential and non-routine information without compromise.
- Coordinates with Project Director to prioritize and complete tasks associated with ongoing project management objectives.
- Maintains training spreadsheets, inventory control documents, database and required forms.
- Coordinates supply replenishment and printing needs.
Requirements
A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.
Must have strong administrative experience and be able to demonstrate skill with Microsoft Office, Excel, and Adobe.
A comprehensive knowledge of data collection and the ability to communicate effectively via multiple communication methods.
Possess a high degree of interpersonal skills with demonstrated poise, tact, and diplomacy. Demonstrates strong analytical and problem-solving skills in resolving administrative concerns.
Additional Information
This position is located at Midlands Technical College, Northeast Campus - 101 Research Court, Columbia, SC 29203.
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