Military Personnel and Administrative Assistant
U.S. Army Reserve Command
FreshPosted Jan 27
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Posted: January 27, 2026 (0 days ago)
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Program Assistant (Military)
U.S. Army Recruiting Command and U.S. Army Cadet Command
Department of the Army
GS-6 Pay Grade
Base salary range: $37,764 - $49,094
Typical requirements: 1 year specialized experience at GS-5. Bachelor's degree + some experience.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves supporting the Army's ROTC program at a university by handling paperwork for student enrollment, managing supplies and budgets, monitoring scholarship payments, and coordinating events with the school.
It's a good fit for someone organized with administrative experience, especially if they have a background in military or educational support roles and qualify under veteran or federal employee preferences.
The role requires attention to detail and the ability to work as a key contact for program leaders.
Key Requirements
- At least one year of specialized experience at GS-05 level or equivalent, including using software for reports, assisting with supplies/logistics/budgets, and supporting academic processes like scholarships and enrollment.
- 52 weeks of federal service at GS-05 or equivalent within the last 52 weeks (time-in-grade requirement).
- Eligibility under specific authorities such as 30%+ disabled veterans, current DoD civilians, military spouses, or VEOA.
- Ability to serve as key point of contact for ROTC program administration.
- Proficiency in operating automated software for charts, reports, and pay monitoring.
- Experience providing staff assistance in supply and logistics management.
- Strong organizational skills for coordinating facilities and events with universities.
Full Job Description
About the Position: This position is with the US Army Cadet Command 5th Brigade, Embry Riddle Aero University, Prescott, AZ.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.
You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.
See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experiencerequirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
Additional information about transcripts is in this document.
To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.
Specialized experience at the GS-06 level is defined as: Operating automated software programs to prepare charts and/or reports; assisting the organization with supply and logistics support such as supplies, regulatory changes, budgets and/or expenditures; AND supporting applicants with academic processes such as scholarship payments and enrollment documents.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
Major Duties:
- Serve as the key point of contact to the Professor of Military Science (PMS) regarding the administration of the Cadet ROTC program.
- Assist applicants/selectees in preparation of enrollment and contract documents for the program.
- Monitor pay reports for proper payments to the universities/schools.
- Provide staff assistance in all areas of supply and logistics management.
- Assist organization by coordinating with the university to schedule and coordinate various facilities for events.
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