PROGRAM ANALYST (Title 5)

Full Job Description

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a PROGRAM ANALYST (Title 5), Position Description Number T58254P1 and is part of the OK JFHQ, Oklahoma Army National Guard.

SPECIALIZED EXPERIENCE: Must possess at least 1 year of specialized experience equivalent to the GS-07 grade level in the following: Experience in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management.

Experience using computer and automation systems. Knowledge of management principles, organizational theory and techniques of analysis.

Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans.

Knowledge of and ability to prepare and present detailed briefings to the chief, management and other involved individuals on subjects pertinent to the organization's functions.

Basic understanding of budgetary and financial management principles and techniques as they relate to long range planning of programs and objectives. Major Duties:

This position is located in a State Headquarters directorate or division level office.

The purpose of this position is to serve as the analyst and consultant for the management and administration of programs within the directorate or division.

Serves as key coordination point for all program requirements. This work requires knowledge of management principles, organizational theory and techniques of analysis.

Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans.

The position requires a defined focus of a specific functional area, i.e., personnel, logistics, training, operations, etc.

Incumbent performs duties necessary to accomplish program analyst functions and provide for customer services in support of programs essential to state Army or Air National Guard daily readiness missions.

Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate or division summaries from reports submitted by Major Subordinate Commands (MSC)*.

Summarizes and interprets significant data collected and relates this data to the organizations program actions; identifies and analyzes deficiencies in resource consumption, training, workload and scheduling, and valuates deviations from standards, plans, and estimates to determine cause and impact on missions.

Assists management in interpretation and utilization of reports and information provided.

Develops various visual media to present trends, performance status, capability and related management information.

Provides recommendations to subordinate organizations for proper management of programs.

Recommends funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded. Adjusts allocations as needed.

Report expenditure status to management and National Guard Bureau (NGB) as required. Based on budget guidance received from higher headquarters, develops an annual budget for programs.

Reviews prior and current budgets/funding trends, compiles funding projections and prepares funding recommendations.

Anticipates requirements for program funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls.

Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance. Works concurrently with management to develop state program policies and procedures.

Provides advice and assistance to management on accountability and legality of operating programs. As needed, makes MSC assistance visits to ensure policies and procedures are being adhered to.

Conducts training for proper management and accountability of programs. Assists management in preparing guidelines and instructions to MSCs for development of the yearly State Operating Budget (SOB).

Develops and prepares current year program spreadsheets.

Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments.

Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures.

Ensures resources are available and are being properly and effectively expended to support program objectives. Monitors and tracks obligations and expenditures throughout the execution phase.

Investigates and prepares explanations of deviations from estimates or program objectives and develops recommendations to managers for budgetary adjustments.