Procurement & Supply Specialist 2

Full Job Description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.

Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state.

In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a Procurement & Supply Specialist 2 (PSS2) position to support the agency’s mission by providing purchasing and inventory services for all region staff to have the materials and supplies they need for their daily work activities.

Specifically, this position assists the PSS4 with the purchasing and inventory activities for North Central Region, maintaining and monitoring inventory levels to assure optimum use of state funds.

This position provides outstanding customer service, follows the purchasing rules and regulations, uses the Department of Enterprise Services (DES) contracts, processes surplus, purchase orders and reviews P-Card transactions.

What to Expect

Among the varied range of responsibilities held within this role, the Procurement & Supply Specialist 2 will:

• Assist the Procurement & Supply Specialist 4 with their duties; provide information in response to purchasing inquiries.
• Coordinate purchasing by research and determine appropriate course of action/procurement including, but not limited to DES contracts, competitive bids (WEBS), Sole Source Acquisitions or Direct Buy.
• Fill out Purchase Orders (PO) in the Purchase and Order System, placing orders with vendors according to the purchasing manual guidelines.
• Monitor the consumable inventory system using Data Mart/Cognos, WSDOT Purchase & Order System and the Consumable Inventory System.
• Perform inventory functions, including coordinating purchasing of consumable inventory, monitoring inventory levels, analyzing, and interpreting of complex data contained in reports such as inventory turnover, inventory order point, average daily supply averages, and determining inventory order points and yearly usage.
• Establish and maintain effective working relationships with suppliers, customers including all WSDOT Regions, WSF, Aviation, fellow employees and other statewide agencies.
• Operate a forklift, pallet jack, and movable stairs; shipping, receiving, parcel, and mail delivery; and maintain arrangement and cleanliness of North Central Region Stores Warehouse and its equipment.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Procurement and Inventory Management: Experience in large-scale procurement and inventory control in a government or business setting.
• Purchasing Compliance and Policy Adherence: Ability to reference and follow established purchasing procedures, regulations, policies, and rules.
• Procurement Systems and Computer Proficiency: Experience using personal computers and Microsoft Office (Word, Excel, Outlook), and other software systems for purchase documentation and inventory tracking.
• Multitasking and Workload Management: Ability to manage multiple tasks concurrently and remain effective despite interruptions.
• Sourcing and Supply Decision-Making: Ability to make informed sourcing decisions based on general knowledge of procurement and supply practices.
• Professional Communication: Ability to communicate clearly and effectively, both verbally and in writing.
• Commitment to Equity and Inclusive Work Practices: Experience contributing to a respectful, inclusive, and equitable work environment that supports diversity and equal opportunity.
• Continuous Learning and Professional Growth: Demonstrated commitment to learning, adaptability, and ongoing professional development.
• Relationship Building and Customer Service Focus: Ability to develop mutually beneficial partnerships and take action to meet the needs of internal and external customers.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

In addition to the above, the following are also required:

• A valid driver’s license and the ability to operate state-owned vehicles.
• Ability to receive and maintain a forklift operator certification within three (3) months of employment.
• Ability to bend, kneel, stoop, reach, and stand to ship, receive and store goods.
• Ability to maneuver and transport various materials and/or equipment weighing up to 50 pounds.

It is preferred that qualified candidates also have:

• Business Communication and Document Development: Demonstrated ability to use electronic communication tools and standard software applications to create reports, spreadsheets, work papers, instructions, memos, etc.
• Government Purchasing Knowledge and Compliance: General knowledge of purchasing procedures, regulations, policies, and rules related to government contracting, and the ability to apply them in daily work activities.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position is not eligible for remote work.

In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.

For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.

Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. Employees in this position enjoy a standard daytime schedule, working Monday-Friday only, with weekends off.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at alyssa.nastasi@wsdot.wa.gov. Please be sure to reference 26DOT-NCR-20477 in the subject line.