Procurement Specialist 3

Full Job Description

Are you a strategic minded professional who has experience in delivering a wide array of service contracts? Can you handle complex requests for proposals and provide creative solutions? The Pennsylvania's Public School Employees' Retirement System (PSERS) is looking for a Procurement Specialist 3 to manage a small team of procurement professionals, handle complex and high-level procurement needs for PSERS, and provide policy analysis focused on compliance and continuous improvement for the procurement policies of the agency. Apply today!

Requirements

This position reports to the Director of the Bureau of Administration for PSERS.

The incumbent will manage and direct the routine and long-term procurement needs of the agency, focusing not only on the day-to-day needs of the department but also future planning and specialized complex procurement tasks.

Responsibilities will include the full range of supervisory duties for a small team handling procurement activities, policy analysis as it relates to procurement for the agency, establishing and updating procedural documents, create and maintain template documents, establish service level agreements and tracking metrics, develop contract administration tools, develop reports and inform executive staff on decision making with regard to procurement strategies, represent the procurement department of PSERS during complex contract negotiations through execution at the Department of General Services Procurement Policy Council, and serve as a member of the Commonwealth Procurement User Group.

Candidates who will be successful in this role will be detail oriented and can provide strategic planning to manage day-to-day as well as anticipate future requirements.

Possessing strong interpersonal and communication skills will best support this role as building relationships with a variety of staff, executives, business partners, and vendors is essential to the position's responsibilities.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, 3 days in office and 2 days telework.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Procurement Specialist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years of professional experience performing contract management work; and a bachelor’s degree in business, supply chain, logistics, project, or operations management, or a related field; or
• An equivalent combination of experience and training.

Other Requirements:

• This particular position requires the selected candidate to possess two or more years of full-time professional experience in public procurement work, which must include one or more years in procurement contract solicitation, creation, and negotiation.
• This particular position requires the selected candidate to possess one or more years of full-time professional supervisory experience in public procurement work.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.