Procurement Specialist I

Full Job Description

GENERAL SERVICES AGENCY

This recruitment will establish an employment list to fill current and any future vacancies within the General Services Agency. The anticipated life of the employment list is six months.

If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the General Services Agency located in Visalia. The anticipated life of the list is six months.

This position is responsible to purchase supplies, materials, food, and equipment in the required quantity and quality; to obtain items via formal contracts utilizing advertised invitations for bid and request for quotations for County departments; and to prepare and execute activities necessary to establish contracts for the provision of services.

Requirements

DUTY SAMPLE

• Receive, review, process and approve requisitions for supplies, materials and equipment.
• Administer and monitor contract agreements for legal compliance.
• Confer with County Counsel, Risk Management, Auditor’s and Clerk Recorder’s Office on contract requirements to ensure contract compliance.
• Confer with department officials and representatives concerning procedures, specifications, needs, concerns and complaints.
• Confer with vendors to obtain product or service information, such as price, availability and delivery schedule.

For a full list of duties for this position, please click here.

Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education:

• Bachelor’s degree from an accredited college or university, in business administration, accounting, finance, marketing, economics or a closely related field.

Experience:

• Two (2) years of progressively responsible buying experience purchasing a variety of commodities and services in a purchasing environment, service industry, or public agency.

OR

Education Equivalency:

• Associate’s degree from an accredited college or university in business administration, accounting, finance, marketing, economics or closely related field AND one (1) year of experience equivalent to a Procurement Technician with the County of Tulare.

Knowledge of:

• Principles, methods and approved practices of public sector purchasing and central purchasing system.
• County customer service objectives and strategies.
• Telephone, office, and online etiquette.
• General business practices, procedures, and recordkeeping methods.
• County departmental functions and their material and service needs.
• Sources of supply, material, equipment and services, market conditions, and price trends of various materials, equipment, and supplies.
• Relevant regulations and laws relating to public agency purchasing transactions.
• Contracting law, Tulare County Ordinance Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding contracts.
• Product research and evaluation.
• Types of equipment, machines and appliances, and their features and uses.
• Purchasing terminology, documents and records.

Skill/Ability to:

• Work and communicate effectively with people of various educational and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Effectively communicate orally and in writing.
• Perform Cost and price analysis.
• Read, interpret and explain laws, rules and office policies and procedures.
• Compile data for purposes of bidding and awarding contracts.
• Analyze requisitions and prepare product specifications.
• Evaluate a variety of technical and complex bids for supplies, equipment, materials and services, and make awards.
• Establish and maintain effective working relationships with management, employees, County officials, the public and representatives of vendors and suppliers.
• Treat County employees, representatives of outside agencies and members of the public with courtesy and respect.
• Keep current with changes in the market, products and trends.
• Organize, and prioritize workload to meet deadlines and operating needs.
• Devise, institute and monitor purchasing record keeping systems.
• Prepare and write reports, correspondence and data logs.
• Perform basic math sufficient to review purchase records and invoices for accuracy and use and calculate measuring units.
• File records alphabetically and numerically.
• Assess the customer’s immediate needs and ensure customer’s receipt of needed services through personal service or making appropriate referral.
• Answer questions and release information according to department guidelines and policies.
• Analyze and project consequences of decisions and/or recommendations.
• Establish, update, and manage County credit cards for department staff.

License or Certificate: Possession of, or ability to obtain and appropriate, valid California driver’s license.

DESIRABLE EMPLOYMENT STANDARDS:

• Possession of a valid Certified Public Procurement Officer (C.P.P.O.) or Certified Professional Public Buyer (C.P.P.B) certificate from the Universal Public Procurement Certification Council

Additional Information

Conditions of Employment:

College Cost Reduction Access Act: This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA).

Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible.

For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

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