Probation Support Specialist

Full Job Description

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

Requirements

General Statement of Duties:

Assists probation office personnel with administrative, communication, customer service, documentation, and record-keeping duties in support of probation case management and related activities.

Distinguishing Factors:

Essential Functions:

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides customer service and support for all probation staff and functions.

Serves as the first point of contact for both internal and external customers by way of front desk or phone. Manages jail communications from clients, general email box for inquiries, and courtesy requests for probation clients and officers.

Accesses and retrieves data from multiple platforms including jail data system, treatment tracking system, national crime record database, Department of Corrections requests, district attorney records, case assignments, processing array of probation reports, office machine maintenance, office mail machine, manage coverage calendar for probation officers and disseminate, manage shredding bins, walking through warrants and other duties as assigned.

Processes record requests from attorneys, Department of Corrections, probation departments, and other courts and external agencies.

Completes judicial case management system and electronic filing, including documentation for pre-sentence investigations, requests for warrants, complaints to revoke probation, and special reports. Reviews documentation accuracy and timely filing.

Creates and maintains digital files via SharePoint and other case management systems. Manages sentencing dates for files to assure they are processed correctly according to the sentence imposed. Enters appropriate closure codes for cases.

Manages various file types, including absconder, closed, warrant, and community corrections files as well as scanning any paper files still in existence. Requests additional documentation, such as death certificates for file purposes.

Performs other duties as assigned.

Additional Comments:

This is a full-time (40hrs/week) Probation Support Specialist position in our Eagle County Probation location that is located at:

885 East Chambers Avenue

Eagle, CO 81631

Please ensure that your resume/application is complete and accurate and that it includes all of your relevant work experience and education, including job titles, description of assigned duties and all dates of employment periods that you would want to be considered.

Salary offers are based on a wide variety of factors including a candidate’s experience, skills, and education, as well as budget availability. Offers of employment comply with the Equal Pay for Equal Work Act and are aligned with our compensation step plan.

This recruitment is eligible for a referral award as allowed per Judicial Personnel Rules

Supervisor Responsibilities:

Job has no responsibility for the direction or supervision of others.

Physical Demands:

Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:

Satisfactory - Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.

Qualifications

Education and Experience Equivalency:

High school diploma or G.E.D.

OR

Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.

Work Related Experience:

1 to 3 years of experience in an administrative field.

Additional Information

The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department.

The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.

Each district has an ADA Coordinator and Jury Commissioner.

The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.

How to Apply:

For more information and to apply online, please visit our website listed below:

https://www.coloradojudicial.gov/careers

Please note: Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.