P-Card (Program Manager III)

Full Job Description

King County Finance and Business Operations Division, Procurements & Payables, is seeking a P-Card Program Manager!

We are looking for an experienced P-Card Program Manager that can multi-task in a fast-paced environment with a continuous improvement mindset all while providing excellent customer service!

This position manages King County’s Purchasing Card (P-Card) Program and Team that handles over 1,000 P-Cards and maintenance for almost 2,000 Travel Cards.

We are the number one program in both dollars spent and reimbursements in Washington State. The Program Manager owns and drives the program to be best in class for processes and fraud detection!

Scope of Job Duties

• Own and manage the P-Card program in current state with a constant process/program improvement mindset by assessing, analyzing, and developing improvements for the program to continuously be best in class

Review program to identify any potential vulnerabilities to fraud; develop and implement changes to program security.

Manage program to identify and investigate any P-Card transaction irregularities, including those which could indicate misuse or fraud. Report irregularities and implement action plan for resolution

• This position serves as the point of contact for our internal and external business partners as a subject matter expert for the P-Card Program providing technical and business expertise to customers and stakeholders including Business Resource Center, Oracle EBS and US Bank
• Manage the integration of P-Card transaction data into the County’s financial system
• Develop and maintain P-Card program files to ensure audit accountability
• Owns and manages the County’s P-Card policy and manual
• Conduct monthly P-Card training as the Subject Matter Expert for P-Cards as well as present several slides.
• Work directly with outside vendors such as Amazon Business, US Bank and Home Depot
• Manage centralized inbox and assign duties as needed
• Analyze data, conduct research, and prepare cost/benefit analysis. Analyze program scope of work and related issues including funding and revenue; anticipate non-routine P-Card procurement issues. Analyze program spending to identify the need to establish contracts to meet customer requirements
• Maintain and deliver communication plans and training documentation to ensure compliance with County’s policies and procedures. Assist clients in the development of their internal procedures.

Minimum Qualifications:

• Two years of experience leading a large P-Card program and team members and stakeholders to improve performance and processes
• Demonstrated skill in technical writing and proofreading, including the ability to draft policies, procedures and legislation
• Experience working with Oracle, banking, and interface
• Experience developing and delivering training programs
• Strong communication, interpersonal, writing and customer service skills experience
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Ability to work with people from diverse backgrounds.

We would love it if you have:
The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD’s vision “Count on Us” reflects the division’s deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information:

Work Site Details: The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.

The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Please reach out for additional details at the contact below.

Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Work Schedule: This position is exempt from the provisions of the Fair Labor Standards Act and therefore is NOT overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.

Union Representation: This position is Teamsters 117 represented.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work in our department's hybrid environment. Employees will be provided with a county-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work. Employees will need to be available and responsive during scheduled work hours and follow FBOD’s hybrid/remote guidelines that include on-camera participation during virtual video meetings.

The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification including Term-Limited Temporary, Special Duty Assignment, Short-Term-Temporary and Career Service vacancies. We highly recommend that you provide a resume. A cover letter addressing how you meet the minimum qualifications and why you are interested in this position is encouraged as well.

The selection process consists of different phases: screening interview, virtual interview, and if successful, pre-hire reference checking.

For some positions, additional phases may also include skill testing, writing samples or additional interviews.

Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible and may remove you from consideration if unavailable.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact: Michael Castro, Recruiter Email: mcastro@kingcounty.gov

Additional Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" values, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.