Payroll Fiscal Analyst 2 / Internal Only

Full Job Description

Schedule: This position will operate in a hybrid work setting, with the requirement to come into the office as needed.

Who We Are:

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents.

DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

What you will be doing:

The job responsibilities are carried out by means of complex analysis, and interpretation and application of payroll and personnel, state, federal, and OFM guidelines and regulations.

This position is required to exercise independent judgment to determine the type of information and level of detail to use from various sources and reports, and to explain complex information to individuals with varying levels of understanding.

Requirements

What you will enjoy doing includes:

• Processing payroll based on the Collective Bargaining Agreements, Washington Federation of State Employees (WFSE), Washington Public Employees Association (WPEA), Revised Code of Washington (RCW), Washington Administrative Code (WAC), DES, HCA, DRS, IRS, and OFM’s rules and regulations.
• Auditing and reviewing for accuracy all records and related data with supporting documentation for regular, overtime, stand by, shift differential and specialty pay.
• Inputting, balancing, and auditing leave information for compliance with state and federal rules and making adjustments as necessary.
• Entering and or retrieving data into the state's payroll (HRMS), healthcare (PAY1), and retirement systems (ERA).
• Processing shared leave, taxable fringe benefits, health adjustments, and other deductions.
• Distributing payroll reports.
• Completing payment and journal vouchers to process, shared leave, warrant cancelations, Statue of Limitations, quarterly L&I taxes.
• Responding to queries from employees, HCA, DRS, L&I, SAO, STO and OFM.
• Processing quarterly L&I payments.
• Create reports in HRMS, Enterprise Reporting.
• Creating spreadsheets and or word processing templates to process shared leave requests and verify employees’ pay.
• Respond to queries from employees, employers, and other stakeholders.
• Attend quarterly Personnel & Payroll Association meetings.

Qualifications

REQUIRED:

[OPTION 1]

At least five (5) years of experience in accounting, auditing, or relevant financial field

[OPTION 2]

[OPTION 3]

A Master’s degree in public administration, business administration, or related field.

Knowledge of:

• State payroll processes and systems.
• Problem solving and decision-making processes.
• State policies and laws, i.e., State Administrative and Accounting Manual SAAM), Revised Code of Washington (RCW), and the Washington Administrative Code (WAC).
• State retirement plans administered through DRS, i.e., PERS, TERS, etc.
• Skills to:
  • Communicate clearly and concisely, both verbally and in writing.
  • Promote, support, and build on diversity in the workplace.
  • Be resilient and professional under pressure.
  • Think critically and analytically.

Ability to:

• Interpret rules and policies to direct payroll actions.
• Explain payroll procedures and practices to employees and managers.
• Interpret rules and regulations from the IRS, OFM, DRS, and HCA.
• Analyze compliance with state and federal regulations on withholding.
• Use PAY1 and/or HRMS and other human resource information technology systems.
• Maintain and monitor the payroll system, reconcile payroll reports, prepare quarterly Electronic Fund Transfers; make batch information input, review, analyze, verify, and correct data.
• Present complex or technical information and ideas effectively in formal and informal situations.
• Use spreadsheet software, such as Microsoft Excel, to create, modify, print, and format spreadsheets, find and replace data, and work with formulas and functions.
• Develop, review, and analyze financial data.
• Prioritize competing work demands, identify expected deliverables, and evaluate effectiveness of efforts.
• Maintain confidentiality of sensitive data.
• Be proactive and self-motivated.
• Use the Microsoft suite of office products included but not limited to Excel, Word, Outlook, Access, and PowerPoint.
  
  

Additional Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience, and education; and
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information.

Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

A resume will not substitute for completing the “duties summary” section or supplemental questions of the application.

Please do not “refer to resume” for detail, or your application may be disqualified.

Opportunity for All:

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.

We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information: For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at jobs@des.wa.gov.