DNR Payroll Accounting Technician II

Full Job Description

This posting is only open to residents of the State of Colorado at the time of submitting your application.

• In addition to offering rewarding, meaningful work, we offer:

  • Medical, Vision and Dental plans

  • Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans

  • Paid life insurance

  • Short- and long-term disability coverage

  • Employee Wellness programs

  • Flexible Spending Accounts

  • Health Savings Accounts

  • 11 paid holidays per year plus generous vacation and sick leave

  • Flexible work schedule options and remote-work options

  • Career advancement opportunities throughout the State system

  • Some positions may qualify for the Public Service Loan Forgiveness Program

• For more detailed information, please visit State of Colorado Employee Benefits

This position is located in the Executive Director's Office of the Colorado Department of Natural Resources.

The work unit exists to guide and supervise the activities of the eight Divisions within DNR in the development, preservation and enhancement of Colorado’s natural resources for the benefit and enjoyment of its citizens – both now and in the future.

Purpose of the work unit is to ensure all department financial entries are entered and processed timely in accordance with Generally Accepted Accounting Principles (GAAP), Federal Law, State Fiscal Rules and Department Policies & Procedures. The work unit processes required vendor payments, interagency payments, employee payroll payments and revenue transactions, according to State-wide instructions, and to ensure required reporting is accurate. The unit is responsible for properly recording all appropriations, budgets and expenses and revenue, charged to those budgets. The unit oversees grant recording, revenue earning which is tied to expenditures and grant billing. The unit maintains the Department’s capital asset database and prepares all entries related to capital assets. In addition, the unit provides technical accounting support to the Department users of UKG (timekeeping), CORE (financial reporting) and InfoAdvantage, as well as Accounting and Payroll support.

Requirements

This position provides technical support for the accountants in the payroll department. Duties include recording employees in CPPS and UKG, recording correction entries in CPPS, reporting payroll information to DNR Divisions, verifying information to prevent payroll errors. Duties include researching and resolving problems regarding entry into CPPS and UKG for biweekly and monthly employees. Responsible for entering direct deposit information, tax withholding and other employee deductions. Ensures that employees are paid in a timely and accurate manner in accordance with GAAP, applicable Federal law, State fiscal rules, Personnel Board Rules and Department policies. Provides employees and management with information regarding timekeeping and payroll. Collaborates with the Payroll team and Human Resources staff to recommend and implement process improvements. Responsible for recommending and advising on improvements regarding agency system requirements specifically for UKG and CPPS. Represent the department as requested at Department accounting/payroll joint meetings.

Duties and responsibilities include but are not limited to:

• Enter Employees into Timekeeping Software and Payroll Software (UKG and CPPS)

  • Receive employee PARs transactions from Human Resources and enter or update employee records in UKG and update CPPS.

  • Maintain employee payroll records. Subject matter expert for employee entry in the CPPS system to ensure employees are set up to be paid correctly.

  • Ensure that employees are paid correctly using extensive knowledge of payroll systems.

  • Make recommendations to the Payroll Supervisor for process improvements. Maintain electronic employee payroll files.

• Customer Service
  • Customers include employees, supervisors, Human Resources, management, and any other person that needs information from the Payroll Department.
  • The Payroll team works together to give exceptional customer service. This position will be the main point of contact for employees set up in payroll systems.
• Enter Correcting Entries into Payroll Software (CPPS)
  • Position enters batch entries for payroll corrections into CPPS. These entries can include, but are not limited to, missed hours, corrections to benefit deductions, and correction to pay.
  • Entries will be provided by payroll accountants, Division staff, PERA, COWINS and other sources. Position processes entries on the correct payroll schedule for employees.
• Payroll Quality Control
  • This position is responsible for monitoring error reports and leave requests.
  • Position is also responsible for preparing payroll review spreadsheets and helping the team to research any variances.
  • Position is responsible for reviewing and verifying timecard data for the payroll run.

Report ManagementPosition prepares and analyzes reports from UKG and OnBase to be sent to divisions.

Position reviews the reports to assure accuracy of the financial information of Divisions and compliance with GAAP (generally accepted accounting principles), GASBs, federal regulations, and State Fiscal Rules.

• Other Duties as Assigned

Qualifications

Experience Only:

• Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Class Code: ACCOUNTING TECHNICIAN

Preferred Qualifications:

• Current or former State experience relevant to this position.
• Proficiency in Microsoft Excel
• Kronos/UKG time-keeping system experience
• Colorado Personnel Payroll System (CPPS) experience
• System upgrade experience
• Excellent customer service skills
• Excellent verbal and written communication skills
• Knowledge and/or experience with "CORE"
• Reconciliation experience
• Strong critical thinking skills
• Strong research skills
• Strong analytical ability
• Excellent organizational skills
• Detail oriented
• Self-motivated

Required Competencies:

• Ability to work under tight deadlines and adapt to changing assignments.
• Excellent interpersonal and relationship building skills at all levels within an organization.
• Ability to maintain confidentiality of sensitive information in a professional manner.
• Strong analytical, and reasoning abilities.
• Strong organizational and evaluation skills, with keen attention to detail.
• Strong project and time management skills.
• Ability to effectively analyze and present information to colleagues and stakeholders.
• Ability to work well independently as well as in/with a team.
• Ability to research, interpret, and apply policies, procedures, and regulations.

Conditions of Employment:

• This posting is only open to residents of the State of Colorado at the time of submitting your application.

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position.

(Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

• Ability to work both remotely and in the office at 1313 Sherman Street, Denver, CO.

Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who: Have an assigned State fleet vehicle

• Are required to operate a vehicle as part of the position

• Utilize a State fleet vehicle as a pool vehicle

The current work arrangement for this position is as follows:
(Please note, this arrangement can be subject to change)

Hybrid schedule - working from a home office in combination with occasional in person work at 1313 Sherman Street - Denver, CO 80203, offsite meetings or as directed by the supervisor.

APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Additional Information

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.