PARALEGAL

Full Job Description

The Sheriff’s Office is seeking a highly organized, detail-driven Paralegal to provide direct legal and administrative support.

This role is essential to the Agency’s mission, assisting with legal research, case preparation, records management, and coordination across internal divisions.

The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains strict confidentiality.

Key Responsibilities

• Conduct legal research and prepare memoranda, briefs, and summaries.
• Draft, proofread, and format legal documents, including motions, subpoenas, discovery responses, and correspondence.
• Assist with case preparation for administrative hearings, civil litigation, and internal investigations.
• Manage and organize case files, evidence, and sensitive records in accordance with departmental policies.
• Track deadlines, court dates, and statutory requirements to ensure timely filings.
• Coordinate with command staff, deputies, county attorneys, and external agencies as needed.
• Support public records requests, including document review and redaction.
• Maintain up-to-date knowledge of relevant laws, regulations, and procedures affecting the Sheriff’s Office.
• Provide general administrative support, including scheduling, meeting preparation, and document management.

Minimum Qualifications

• Associate degree in Paralegal Studies or related field; Bachelor’s degree preferred.
• Certification from an accredited paralegal program (e.g., NALA, NFPA) strongly preferred.
• Two or more years of paralegal experience, ideally in government, criminal justice, or civil litigation.
• Strong research, writing, and analytical skills.
• Proficiency with legal databases, case-management systems, and Microsoft Office.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Ability to pass a background investigation.

Preferred Qualifications

• Experience working in a law-enforcement, government, or public-sector legal office.
• Familiarity with state open-records laws, civil service rules, and employment-related investigations.
• Knowledge of criminal procedure, civil litigation, and administrative law.

Work Environment

Work may involve occasional travel to courts, county offices, or detention facilities. Some tasks may require extended hours based on operational needs.

Requirements

Purpose of Classification:

The purpose of this classification is to conduct legal research, to assist attorneys and judicial staff in court, and to provide lead direction to legal assistants or other administrative staff as assigned.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be requiredand assigned.

Leads and coordinates daily work activities of assigned crew or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Conducts preliminary investigations: reviews complaints and other pleadings; conducts research to determine appropriate jurisdiction; reviews rules of procedure and calendar deadlines; gathers and evaluates initial facts and documents; interviews clients; maintains all related documentation.

Conducts discovery investigations: determines and interviews witnesses; drafts and/or reviews interrogatories, requests for admissions, and requests for production of documents; coordinates collection and review of client files and documents; gathers, organizes, summarizes and analyzes data; drafts and/or reviews responses to discovery requests; locates and retains expert witnesses; prepares chronologies; reviews hearing notices and publications; maintains related documentation.

Manages document production: obtains and reviews all documents in client's possession; conducts initial review for privilege; confers with attorney to determine which documents to produce; organizes and manages document production and litigation support, including reviewing, indexing, organizing, and analyzing documents; follows up on outstanding discovery requests.

Coordinates depositions: schedules depositions with client and opposing counsel; drafts, reviews, and serves notices and subpoenas; reviews and assembles documents; assists with witness preparation; retains court reporter; indexes and summarizes depositions.

Drafts and responds to formal motions and briefs: performs research and compiles necessary information for motions and briefs; prepares exhibits; researches and confirms validity of case history; reviews, proofs, and submits documentation to appropriate personnel; coordinates the service of briefs and court filings.

Participates in trial preparation and execution: prepares pleading, deposition and trial notebooks with key documents and witness files; discusses court room etiquette with clients and witnesses; coordinates appearance of expert witnesses; organizes, marks and indexes trial exhibits; monitors and coordinates exchange of trial exhibits; manages evidence and equipment; attends jury selection; maintains jury information and details; assists attorney during trial as needed.

Maintains documents, forms, files, checklists and knowledge of current court rules: maintains litigation docket; maintains calendar of significant dates for case events, such as responsive pleadings and motions, court appearances, etc.; designs and implements case litigation systems as needed.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including pleading files, legal case decisions, client files and documents, depositions and exhibits; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including motions, briefs and case documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Operates or uses various equipment and supplies in order to complete work assignments: operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Communicates with supervisor, other employees, clients, court personnel, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions:

Performs other related duties as required.

Qualifications

SPECIAL REQUIREMENTS:
*All applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the Fulton County Sheriff's Office.*

Examination:

The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education, and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/coursework used to qualify for this position.

ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES.

Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to act as lead person or crew leader, providing guidance to a work unit, coordinating activities, and reviewing work of the unit.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

Additional Information

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.