Open To County Employees Only: IT Sourcing Specialist

Full Job Description

NOTE: The following position is open to Snohomish County Employees Only. Please do not continue with this application if you do not currently work for Snohomish County Government.

Snohomish County is looking for an IT Sourcing Specialist to join the Department of Information Technology Administrative Services team. We are seeking a capable procurement professional to support IT sourcing and contracting functions in a fast-paced environment. This role is responsible for planning and coordinating activities pertaining to IT hardware and software acquisitions, including working collaboratively with internal customers to gather technology requirements, drafting procurement documents, placing orders, and managing vendor relationships. The ideal candidate brings hands-on experience in sourcing and understands not only the mechanics of procurement, but the purpose behind it. This position requires strong judgment, attention to detail and the ability to balance priorities while maintaining compliance. Successful candidates demonstrate a track record of delivering high quality procurement outcomes, polished communication with vendors and internal stakeholders, while contributing to a high performing accountable team. Candidate must have knowledge of technology hardware and software products, County procurement policy, and best practices for IT sourcing and acquisition. We are looking for someone who can step in quickly, take ownership of their work, and consistently deliver results. This is an opportunity for an experienced professional to make an immediate impact.

BASIC FUNCTION

To provide sourcing of IT hardware, software and services to the Department of Information Technology (IT).

Requirements

STATEMENT OF ESSENTIAL JOB DUTIES

1. Works with subject matter experts to identify IT hardware, software and services.

Reviews existing contracts and bids to verify source and price; assists with requisitioning as appropriate; contacts suppliers on status of orders, invoices, or any other post order issuing.

If not on current contract or bid, works with other IT staff to determine new bid, RFP, non-standard purchase as needed; prepare bid specification as needed.

2. Works with Purchasing/Finance Department in the preparation and evaluation of RFP's; prepares and reviews item specifications, performs value/cost analysis, and works with vendor on competitive pricing for commodities or services; documents bid specifications and prepares documentation for bid submittals.
3. Reviews vendor performance in accordance with contract specifications; evaluates information on new products; tracks and updates vendor service level agreements and maintains vendor contract files in asset management database.
4. Contacts vendors to discuss delivery of equipment and supplies, track deliveries, prepares equipment and materials for return to vendor when necessary.
5. Works with vendors to ensure compliance to product specifications, schedules and other conditions; review procurement procedures and participate in groups to find efficiencies.
6. Assists in maintaining department equipment inventory; maintains acquisition and replacement schedule; develops forms and procedures for use in obligation of budgeted funds.
7. Uses request workflow system to submit orders for approval and track order progress.
8. Works with departmental management to forecast and plan new equipment orders and replacement orders, prepare budgetary proposals for forecasted equipment.

STATEMENT OF OTHER DUTIES

1. Performs related duties as required.

Qualifications

Additional Information

• information technology terminology and standards
• IT products and services
• vendor quotes, RFQ's, bid specifications and support documentation
• computer technology
• office practices and procedures 

• operate computers and a variety of applied software packages
• analyze and resolve work related problems
• exercise initiative and judgment and make decisions within the scope of assigned authority
• maintain necessary records
• communicate effectively both orally and in writing
• establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
• operate standard office machines and equipment
• develop and administer vendor quotes, RFQ's, bid specifications and support documentation
• exercise initiative and judgment and make decisions within the scope of assigned authority
• handle multiple tasks efficiently in a busy office environment
• communicate effectively to a wide range of customers while providing a high level of service