Office Specialist II- Utah State Hospital

Full Job Description

The Utah State Hospital is seeking an Office Specialist II. Do you thrive in an office setting? Do you have outstanding organizational, clerical, and customer service skills? If you are the type of person who loves to multi-task, learn new processes, and cheerfully offer assistance to customers and associates, we have just the right position for you!

Minimum Qualifications:

• Has experience using software such as Microsoft Office and Google Office features, in a professional capacity.
• Has relevant office experience.
• Will demonstrate accuracy and proficiency in writing, editing, and data entry.

Preferred Qualifications:

• Possess leadership qualities and training capability.
• Is an excellent communicator.
• Is detail oriented, with advanced organizational skills and time-management ability.
• Is customer service oriented, and interested in taking ownership of their assigned duties.
• Be able to thrive in an office environment.
• Has some experience working in a health care or mental health inpatient facility.

The Office Specialist II ideally exhibits professional and good judgement within their assigned office at the Utah State Hospital. The ideal candidate can work individually and as a team, performing clerical duties, organizing documentation, and presenting accurate and reliable data. The candidate will also excel in written and verbal communication.

Requirements

Principal Duties:

• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Types and prepares reports or other written materials from source documents, transcription, etc.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
• Is responsible for tracking a facility-wide program.
• Other tasks may include, but are not limited to: performing basic accounting functions such as receiving and recording cash payments, basic bookkeeping, processing payroll, accounts payable/receivable, etc.; maintaining calendars, schedules and coordinating appointments, meetings, training, facilities and other activities; assists in the training of vendors and new employees; ensuring an adequate supply of materials by ordering, receiving, inspecting and storing equipment, merchandise, commodities, materials, and/or supplies.

Additional Information

Why You Should Join Our Team
In addition to working in a state-of-the-art Psychiatric Hospital with highly skilled clinicians who provide state-of-the-art programming to the individuals we treat, you will receive great health and retirement benefits. We provide generous paid time off so you will have a positive work-life balance. You can find out more about the state benefits offered here.

Additional Benefits:
Access to a UTA Bus Pass
Beautiful campus near the Wasatch mountains
Cafeteria on site with meals, snacks and drinks available for purchase
Access to comfort rooms while on campus, and as well as other mental wellness benefits
Access to the Utah State Hospital Disc Golf Course

The Agency
Mission Statement:
Utah State Hospital provides a safe and healing environment in which all people are treated with dignity and respect. It is our purpose to assist patients to reach their potential, through individualized treatment, with a high value being placed on meeting the needs of each patient in a humanistic, caring and professional manner. You can find more information about the Utah State Hospital here.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Department of Human Resource Management rules and DHHS policies regarding promotions and transfers apply to current employees.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• The Utah State Hospital is a smoke free environment. No tobacco use is allowed on campus.
• Only applicants that meet minimum qualifications will be contacted.