Office Specialist II- Utah State Hospital
State of Utah
FreshPosted Jan 26
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Posted: January 26, 2026 (1 day ago)
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Office Specialist II - Richfield
State of Utah
810 Department of Transportation
Location
Richfield, Utah, 84129
Salary
$15.48 - $29.06
per hour
Type
Full Time
More Other jobs →Closes
February 3, 2026More State jobs →
Job Description
Summary
This job is for an Office Specialist II at the Utah Department of Transportation's Region Four office in Richfield, where you'll handle administrative tasks like scheduling meetings, managing office supplies, and supporting the management team, along with financial data analysis and public interactions.
It's a role that involves coordinating events, communicating with the public and other agencies, and ensuring smooth daily operations.
A good fit would be someone organized, tech-savvy, and great at communicating who enjoys a mix of behind-the-scenes work and people-facing duties in a government setting.
Key Requirements
- 3+ years of experience in a professional office or administrative environment
- High proficiency in G Suite (Google Drive, Sheets, Docs) and Microsoft Office
- Experience with Adobe Professional and video conferencing platforms
- Strong written and verbal communication skills for diverse stakeholders
- Ability to exercise independent judgment and adapt under pressure
- Interpersonal skills with sensitivity, tact, and professionalism
- Preferred: Experience in transportation or civil engineering industry
- Preferred: Background in public relations or communications
Full Job Description
The Utah Department of Transportation (UDOT) is looking for a proactive and detail-oriented professional to join our Region Four team as an Office Specialist II. You will provide critical administrative, financial, and organizational support to our management team and the public.
Principle Duties
Executive & Administrative Support- Provide high-level administrative support to the Region Four Management Team, including managing calendars, scheduling travel (vehicles/hotels), and coordinating complex meeting logistics.
- Prepare agendas, facilitate monthly staff and Preconstruction Manager meetings, and ensure accurate minute-taking and task follow-up.
- Draft, edit, and proofread technical reports, news releases, brochures, and professional correspondence for accuracy and impact.
- Manage essential office operations: ordering supplies, maintaining flag protocols, managing key card access, and overseeing mail distribution.
- Serve as the primary point of contact for patrons, managing the reception area and responding to inquiries with a focus on exceptional service.
- Act as a liaison between the Region office, consulting firms, and other state agencies.
- Assist in the strategic development and execution of the Department’s public outreach initiatives and creative projects.
- Analyze and summarize data for critical regional reports (T-65, P-Card, Fleet Maintenance).
- Monitor and interpret results to provide actionable recommendations to management.
- Oversee internal accounts and programs, including the "Extra Mile" recognition program.
- Lead the coordination of regional events, including career achievement awards, retirement lunches, service projects, and staff picnics.
- Support warehouse operations and manage on-site amenities to ensure a smooth-running work environment.
The ideal candidate for this position is someone who:
- Experienced: Has 3+ years of experience working in a professional office or administrative environment.
- Tech-Savvy: Demonstrates high proficiency in both G Suite (Google Drive, Sheets, Docs) and Microsoft Office, along with experience in Adobe Professional and video conferencing platforms.
- A Strong Communicator: Possesses the ability to write clearly and speak professionally with diverse stakeholders.
- Adaptable: Exercises sound independent judgment and remains resourceful under pressure or changing conditions.
- Interpersonally Skilled: Displays sensitivity, tact, and professionalism when working with various personality types.
Preference may be given to applicants with:
- Prior experience or knowledges within the Transportation or Civil Engineering industry.
- A background in public relations or communications.
Why Should You Join Our Team?
The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, “Enhance quality of life through transportation.” We define quality of life through a framework of Good Health, Connected Communities, Better Mobility, and Strong Economy. We help the State of Utah and its traveling public to get to where they want, when they want, in the way they want – and we make sure they can do it safely.
You will become part of a team with an internal culture of Trust, Teamwork, and Flexibility. Our organization lives by the values of Respect, Integrity, and Caring. If these are your values too, you'll be a great fit.
Aside from working for a cause-driven, cutting edge agency that is leading all other transportation departments in the nation, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance. Click here to view a summary of the benefits we offer.
The Agency
UDOT is a strengths-based organization, which means its approach is based on identifying and developing individual and organizational strengths. Our philosophy is to address challenges by bringing our strengths to each situation and create the best solutions. Candidates are encouraged to be familiar with their strengths and consider how they may potentially be of benefit to the roles for which they are applying. UDOT uses the CliftonStrengths Assessment, but there are multiple strengths assessment tools available online, and no formal assessment is required.
For more information on the Utah Department of Transportation please click here.
The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. Our mission statement is, “Enhance quality of life through transportation.” We define quality of life through a framework of Good Health, Connected Communities, Better Mobility, and Strong Economy. We help the State of Utah and its traveling public to get to where they want, when they want, in the way they want – and we make sure they can do it safely.
You will become part of a team with an internal culture of Trust, Teamwork, and Flexibility. Our organization lives by the values of Respect, Integrity, and Caring. If these are your values too, you'll be a great fit.
Aside from working for a cause-driven, cutting edge agency that is leading all other transportation departments in the nation, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance. Click here to view a summary of the benefits we offer.
The Agency
UDOT is a strengths-based organization, which means its approach is based on identifying and developing individual and organizational strengths. Our philosophy is to address challenges by bringing our strengths to each situation and create the best solutions. Candidates are encouraged to be familiar with their strengths and consider how they may potentially be of benefit to the roles for which they are applying. UDOT uses the CliftonStrengths Assessment, but there are multiple strengths assessment tools available online, and no formal assessment is required.
For more information on the Utah Department of Transportation please click here.
Additional Information
Here is some additional information of which you should be aware:- Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- Employee may be reassigned to a different location as deemed necessary by the Region Director/Group Leader.
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