Office Automation Clerk

Full Job Description

This position will be assigned to the JBSA Fort Sam Houston School Age Program located in San Antonio, TX This is a Regular Part-Time category position with guaranteed 20 hours per week.

Employees appointed to a regular category position are eligible for benefits. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 04/15/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Must have a working knowledge of computer systems to include word processing, spreadsheets, and databases.

Knowledge, Skills and Abilities (KSA's): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.

Must be able to communicate effectively both orally and writing. 2. Must be able to type. 3. Must be capable of developing graphs, setting up spreadsheets, developing forms, formatting, etc. 4.

Must be able to communicate with parents, youth and personnel in a courteous manner under stressful conditions. 5. Must be a people oriented professional.6.

Ability to operate a motor vehicle in a safe manner.

**NOTE: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration.

All other applicants will be referred as needed and requested by the selecting official(s).

**Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration.

If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.

Major Duties:

Creates and maintains official files and other reference materials IAW established procedures. Uses word processing software to produce a variety of documents.

Uses database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for reports. Uses graphic software to provide charts and graphs for viewgraphs.

Answers questions concerning programs, fees, policies, and administrative requirements. Ensures funds are properly handled and stored.

Collects fees, issues receipts, and prepares cash report as needed. Records payment, post account, and deposits at the end of the day.

Calculates fees to be paid to all instructors, officials, and summer-hire employees. Prepares and codes all purchase orders, purchase requests, and petty cash purchases.

Performs clerical support work for purchasing, procurement, and contracting that require application of knowledge of general procurement procedures and basic regulations.

Notifies supervisor of account deficiencies. Types forms, letters, memorandums, position descriptions, staff summaries, and other documentation in final format.

Includes responsibility for correct spelling, paragraphing, grammar and format. Maintains control/suspense logs. Purchases and stocks office supplies and orders materials.

Establishes and maintains timekeeping records for several employees. Assists in completing required daily reports. Opens, closes and secures facility as required. Accounts for site assets, i.e.

facilities, equipment, supplies, etc. Ensures reception area and offices are maintained in an orderly manner and is inviting to youth and parents. Updates bulletin boards and informational areas.

Notifies supervisor or the appropriate offices immediately of any suspected child abuse or neglect. Makes daily distribution visits to administrative and financial offices.

Performs other duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12928897