Office Support Assistant (Office Automation)

Full Job Description

About the Position: This position is located at Fort Hood, Texas. A recruitment or relocation incentive may be authorized.

This is a Direct Hire Solicitation Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

30 Percent or More Disabled Veterans Current Civilian Employees of the Defense Health Agency (DHA) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes documented experience which demonstrates 1) collecting data from databases to create reports for the organization.

2) establishing and maintaining office files.

3) preparing variety of reports, documents and correspondence using office automated systems/databases 4) drafting and composing correspondence for management review and signature.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-05.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

You will be evaluated on the basis of your level of competency in the following areas: Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent GS-05..

Major Duties:

• Use computers for various applications, such as database management or word processing.
• Perform administrative tasks in support of the clinic day-to-day administrative operations to include scheduling patient appointments.
• Project organization requirements for office supplies, computes cost, and other in house budget data.
• Determine the disposition of all inquiries made relative to the overall activities of the clinic.
• Track various administrative related deadlines and tasks for an office utilizing automated computer systems.
• Serve as the office timekeeper which includes inputting time and attendance, identifying payroll discrepancies, and reconciling timekeeping reports.
• Perform record keeping and data entry.