OFFICE ASSISTANT LEAD

Full Job Description

Requirements

The clerical support unit provides support for a variety of units and departments by striving to provide the highest quality products and services to meet the clerical needs of the institution. This position's primary responsibility is to instruct and check the work of lower-level office support staff, plan and organize work and perform a variety of complex clerical projects and assignments. This position will assist the Office Support Supervisor 2.

Duties include but not limited to:

Ensure new staff are properly trained and provide ongoing training to current staffProvide input to supervisors on unit operations and employees’ performanceDraft the unit's monthly schedule of assignments to disburse and task workloads Organize job duties for lower-level staff and coordinate workflowMonitor team performance to ensure the unit meets accepted standards for quality, timeliness, accountability Document and maintain monthly staff meeting minutesRespond to inquiries regarding clerical policies, procedures and services Establish and update templates for lower-level staff Review data for completeness and accuracy and refer questionable data or narrative to originator for clarificationMaintain confidentiality of information that is protected by Department of Corrections polices, Federal or State LawsDevelop and prepare reports related to activities and production of the unit, comparing data from various sources to identify trends, differences, similarities, etc.Submit purchase request for office related supplies Coordinate and facilitate records management, installing filing systems and arranging for file retention and disposition Qualifications Required: High school diploma or G.E.D.Ability to type a minimum of 40 words per minute.Intermediate Word processing and spreadsheet skills.

Minimum of two (2) years of clerical experience.

Preferred/Desired:Minimum of five (5) years of clerical experienceMinimum of one (1) year of Clerical Lead or Supervisory experienceAdvanced Word processing and spreadsheet skills Additional Information Supplemental InformationVision: Working together for safer communities.Mission: Improving public safety by positively changing lives.Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

IMPORTANT NOTES:Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

**Please note: Phone number AND email address are required for all professional references.

A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

*The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email angela.kelly@doc1.wa.gov or call us at 509-524-7619. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.