Secretary (Office Automation)

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. This position is also being announced to All U.S. Citizens and Nationals under 26-WAW-12890286-DE.

GS-7: To be eligible at the GS-7 level, you must have at least ONE year of specialized experience equivalent to the GS-6 level.

Specialized experience is defined as serving as a secretary or principal office assistant performing tasks such as receiving visitors and telephone callers; establishing and maintaining a variety of files; maintaining calendar, to include scheduling appointments, interviews, and conferences and providing reminders of commitments; and making travel arrangements.

GS-8: To be eligible at the GS-8 level, you must have at least ONE year of specialized experience equivalent to the GS-7 level.

Specialized experience is defined as serving as a secretary to the chief of a unit of a large law firm (or equivalent) and performing a wide range of high-level secretarial and administrative support functions in a legal environment.

Examples of specialized experience include exercising control over the supervisor's calendar for appointments, meetings, engagements, and conferences without needing to seek prior approval; personally taking care of many matters and questions including answering substantive questions not requiring technical knowledge; drafting replies to general inquiries; composing a variety of written material that varies in subject and format, but typically reflects the supervisor's policies and special interests; developing a variety of recurring reports and documents which involve obtaining information from the staff, subject files or other sources, and formatting the needed information properly.

GS-9: To be eligible at the GS-9 level, you must have at least ONE year of specialized experience equivalent to the GS-8 level.

Specialized experience is defined as serving as a secretary to a supervisor at the Division level of a large law firm (or equivalent) and performing a wide range of high-level secretarial and administrative support functions in a legal environment.

Examples of specialized experience include managing and overseeing the day-to-day activities of the immediate office of the supervisor; exercising exclusive control over the supervisor's calendar for all appointments, engagements, and conferences with complete authority for commitments of time; establishing the supervisor's priorities and arranging, shifting, or cancelling appointments and meetings and accepting or declining invitations based on the supervisor's special interests; editing written material for adherence with the supervisor's established policies, writing style, and previously expressed views; independently dealing with matters addressed to the supervisor that do not require his/her personal attention by referring to appropriate staff members, or personally performing the work needed to resolve the matter; providing supervisor with information, feedback, opinions, suggestions, and recommendations on various administrative matters and topics.

To be qualified, you must type at least 40 words per minute based on a 5-minute sample with three or fewer errors. A typing test may later be required.

This position is considered a career ladder opportunity, with a full performance level of GS-09.

If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, availability of higher-level work, and funding availability.

Promotion is not guaranteed, and no promise of promotion is implied.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce.

To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service.

If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration - Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments.

For further information, click on the links provided below .

You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links: https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments Major Duties:

If selected, you will serve as the Secretary (Office Automation) to the First Assistant United States Attorney (FAUSA) in the United States Attorney's Office for the Western District of Washington.

You will be responsible for providing a wide variety of technical and administrative support services.

Typical duties will include: Exercising exclusive control over the FAUSA's calendar for all appointments, meetings, engagements, and conferences with complete authority for commitments of time; Reviewing all outgoing correspondence prepared for the FAUSA's signature, e.g., action documents, case files, legal documents, and reports; Screening telephones calls and visitors desiring to speak with the FAUSA and exercising independent judgement and discretion to determine the nature, purpose, and urgency of the matter; Composing a variety of written material that varies in subject and format, but typically reflects the FAUSA's policies and special interests; Making travel arrangements for the FAUSA, to include securing accommodations and informing him or her of important developments; Providing the FAUSA with information, feedback, opinions, suggestions, and recommendations on various administrative matters and topics; and Attending meetings and conferences to record, summarize, and distribute minutes.

Responsibilities will increase and assignments will become more complex as your training and experience progress