Office Assistant III

Full Job Description

Under general supervision, perform moderately complex and semi-specialized clerical support duties; may supervise other clerical employees.

Requirements

• Type from rough draft important and/or confidential correspondence and reports.
• Assemble data and information and enter into defined tabular format.
• Determine the pertinence, adequacy, arrangement, and form of reports or correspondence requiring familiarity with departmental rules, policies, and procedures.
• Proofread and check the accuracy of work.
• Determine classification of material for filing.
• Perform filing of correspondence, records, and reports.
• Maintain records in databases, spreadsheets, and logs, requiring knowledge of departmental practices and procedures.
• Maintain confidential records and files.
• Schedule appointments and maintain calendars.
• Issue licenses and permits, determining eligibility through verifying documentation.
• Accept payments and issue receipts.
• Screen telephone calls and visitors and assist with nontechnical inquiries
• Plan, schedule, and review the work of subordinates.
• Procure and monitor inventory of office materials and supplies.
• Assists the Law Department in contact with professional organizations, private concerns, employees, and governmental agencies regarding department activities.
• Maintains confidential information.
• Assists departmental personnel with meeting preparations, scheduling, minutes, legal documents, and research.
• Assists the Police Law Department with FOIA requests.
• Assists the Police Law Department with legal representation requests.
• Assists the Police Law Department with dispositions.
• Assists Law Department with litigation assignments, including but not limited to, obtaining documents, and contacting police personnel for interviews, depositions and trial and trials.

Qualifications

Qualifications (required):

• High School graduation or G.E.D. (General Educational Development) equivalent with coursework in typing, keyboarding, word processing, and office management or business related subjects.
• Two (2) years of recent office experience performing moderately complex clerical and office work.
• Two (2) years of law experience.

Qualifications (preferred):

• Experience in a City department.
• Two (2) years of college courses preferable with proficiency in Microsoft Office products.

Additional Information

Subjects and Weights
Computerized Assessment: 80%

Evaluation of Training, Experience, & Personal Qualifications: 20%

Total of Computerized Assessment, Interview and Evaluation T.E.P 100%

Detroit Residency Credit: 15 Points

Veteran Points: 0-15 Points