Office Assistant 3 - Maintenance

Full Job Description

Requirements

Why it's a great opportunity: In this role you will provide general administrative and customer service support as part of the highly dedicated Planning and Public Works Maintenance & Operations Administrative team.

This is a vital role supporting a large division with high volume transactions for warehouse orders and data, inventory tracking, accounts payable, and labor, equipment, and material tracking.

Additional administrative duties will be for Commission support, the Adopt-A-Road program, Public Records Requests, and in-house training coordination, and providing high-quality customer service.

Why it's a great department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies.

PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community.

The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!

Learn more about Planning and Public Works here.

How to be successful in the role: Your success will come from utilizing your knowledge of the Microsoft Office Suite programs, attention to detail, dedicated administrative support, and ability to provide high quality customer service.

You will work with both internal and external customers and provide administrative support.

Your positive energy, ability to quickly learn assigned subject matter, communicate well with Supervisors and Managers, ability to deliver high quality work products, and meet deadlines will ensure your success with the team.

Your future in this role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success.

This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

• Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
• Manage and maintain logs, charts, spreadsheets, related data and files related to the division.
• Receive and process forms and applications.
• Examine and evaluate data to determine department's eligibility for, or conformity with, contract agreements or government regulated activities. Perform ongoing monitoring of program compliance. Explain, interpret and apply complex rules and procedures having division impact.
• Coordinate purchasing functions, such as preparing purchase orders and managing inventory.
• Coordinate personnel functions, such as processing terminations, new hires, transfers, and payroll/timekeeping.
• Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
• Prepare and review complex reports, forms, and other records prepared by others for clarity, completeness, accuracy and conformance with standard policies and procedures.
• Perform lead functions such as setting priorities; distributing and checking work; devising and evaluating office procedures and implementing changes subject to approval of supervisor; providing technical assistance as needed; resolving minor work and personnel problems; and providing input on performance evaluations.

A classification description with a more detailed list of essential functions can be found here.

Qualifications

• A resume and cover letter are required for this position.
• Two or more years of progressively responsible clerical experience or administrative program support work.
• Additional education and experience may substitute for the required experience to a maximum of one year.
• A driver’s license is required for this position.

Preferred Qualification:

• Lead or supervisory experience is preferred.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Additional Information

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed.

Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration.

Notification of application status normally occurs 2 to 3 weeks after the closing date.

Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screens, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step.

We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career.

We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.

Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?