Office Assistant 2 (Financial Services)

Full Job Description

Washington State Parks and Recreation Commission

Job Title: Office Assistant 2
Location: Lacey, WA
Closes: March 22nd, 2026, at 11:59 p.m. PST

Position Status: This is a non-permanent position. The expected duration of this 5-month, non-permanent appointment is May 15th, 2026, through October 15, 2026.

Under the direct supervision of the Revenue Manager, this position will provide routine clerical office support for Financial Services.

This position is not eligible to telework, as physical in-office presence is required to perform essential functions.

The Revenue section within Financial Services is a great place to work. We are a small, but mighty team that are committed to fostering a supportive and engaging working environment where team members are encouraged to learn and grow.

Requirements

Duties include but are not limited to:

• Receives, opens, sorts and distributes mail.
• Reviews bank deposit records (BDR), shift summaries, credit card transaction reports, permit pass reports, and receipts.
• Reviews and follows up on bank deposit reports and timesheets.
• Alphabetizes and files bank deposit receipt transmittal paperwork, timesheets, Discover Passes, receipts, and other miscellaneous paperwork according to established procedures.
• Reviews and inputs data entry.
• Establishes and prepares new files or categories within established filing systems.
• Archives records.

Qualifications

REQUIRED QUALIFICATIONS:

• High school graduation or equivalent

DESIRED QUALIFICATIONS:

• One-year clerical experience to include using Microsoft Excel and data entry

CORE COMPETENCIES:
Systems & Software Fluency

• The ability to navigate multiple complex databases (Access, HRMS, and AFRS) and jump between different software environments while maintaining 100% data integrity.

Proactive Follow-through & Assertiveness

• Requires organization to track missing information and professionalism to facilitate timely retrieval of essential documentation.

Information & Records Governance

• The ability to manage the lifecycle of sensitive documents by alphabetizing, establishing new categories, and archiving. This requires a systematic approach to ensure the office is always "audit ready."

Strict Procedural Compliance

• The ability to be disciplined and follow established government/financial protocols.

Time Management & Priority Setting

• The ability to distribute mail, bank reports, and timesheets, that are all time sensitive.

The ability to take action to learn and grow:

• Increasing and developing knowledge, skills, and abilities.
• Adapting to change and applying new approaches.
• Taking responsibility for learning and adapting, rather than relying on others to fill gaps.

The ability to take action to meet the needs of others:

• Welcoming and valuing different identities and perspectives.

• Asking questions to understand and meet the needs of others.

• Collaborating with others to overcome challenges and find solutions.

Requirements:
WORK CONDITIONS:
Work schedule is five (5) days a week, Monday - Friday, 40 hours/week. Incumbent must maintain regular and reliable attendance to accommodate office and customer needs. A.M. start time and end time are flexible with supervisor approval.

How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references. You must attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.
• For more information on Veteran's Preference and instructions on how to check your eligibility, click here.

Additional Information

About Parks:
Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse--and most beautiful—parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. Parks is staffed with nearly 1,000 employees (summers), who are some of the most passionate employees you'll find anywhere. For more information on Washington State Parks, click here.

Note: This position is covered by the Washington Federation of State Employees (WFSE). Once the listed position(s) is(are) filled, this recruitment announcement may also be used to fill additional position(s) for up to sixty (60) days.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about these positions, please contact Jennifer Hyland, Revenue Manager, at Jennifer.Hyland@parks.wa.gov or (360) 902-8572.

For information about the recruitment process and qualifications, please contact Jenee Kramer at Jenee.Kramer@parks.wa.gov or (360) 902-8569.

All applicants with a legal right to work in the United States are encouraged to apply.

Job Alerts to receive a list of new job postings at Parks.