Museum Specialist (Art)(Registrar for the Collection)

Full Job Description

The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity.

Nearly four million people come through our doors each year—with millions more online—making us one of the most visited art museums in the world.

Our renowned collection includes nearly 160,000 works of art, from the ancient world to today.

Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

Experience Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-12 level in the Federal service: Coordinating the collection and dispersal of works of art; Monitoring the location, condition, safety and movement of works of art internally & externally; Administering deposits and partial/promised gifts of works of art; AND Organizing all aspects of incoming and outgoing shipments of works of art.

Education cannot be substituted for experience for this position.

OPM Qualifications Standard: Individual Occupational Requirements: Museum Specialist and Technician Series 1016 Associated Group standard: There is no Group Coverage Qualification Standard for this series.

Use the Individual Occupational Requirements described below. Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F.

One year at the GS-12 level is required to meet the time-in-grade requirements for the GS-13 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process.

If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

Major Duties:

This position is located in the Office of Registrar at the National Gallery of Art the office is responsible for maintaining and updating records on all works of art owned by or entrusted to the care of the Gallery, and for the location, condition, safety and movement of those works of art.

The Registrar for the Collection: Coordinates annual inventory; oversees movement of artwork internally and externally; accessions all objects acquired; updates electronic records for collection.

manages art movements for the Board of Trustees and Collection Committee meetings and for the collection as a whole; liaises with vendors to ensure safe transportation of artwork; prepares and maintains condition reports.

Works closely with the collection database manager to define inventory criteria to ascertain accuracy of the process.

Makes transportation arrangements for the collections, following established guidelines for best practices.

Organizes all aspects of incoming and outgoing movement of works of art being considered for gift, purchase or study.

Plans for couriers entrusted with non-Gallery objects, including hotel, per diem and transportation, working with fine art shippers and agents when appropriate.

Plans and prepares for the collection and return of long-term loans to the Gallery, following established procedures, with lenders, agents, brokers and transportation carriers.