Media Production Specialist/Voting System Technician

Full Job Description

This is an onsite, at-will, non-partisan position.

The Accounts Payable Specialist under the direct supervision of the Financial Operations Director, operates within predetermined guidelines issued by the Speaker of the House and in accordance with generally accepted accounting principles (GAAP), and the Governmental Accounting Standards Board (GASB).

This individual manages various financial processes including accounts payable, member and employee reimbursements, and account reconciliations.

The Accounts Payable Specialist collaborates cross-functionally on the performance of financial systems and processes.

This position assists the Finance Department with special projects and other administrative work as assigned.

PRINCIPLE RESPONSIBILITIES AND DUTIES

• Provides excellent customer service to all individuals needing access to Financial Operations and other nonpartisan services.
• Processes vendor payments and controls expenses by verifying against receiving transactions and resolving any purchase order, contract, or invoice discrepancies; ensures credit is received for all outstanding vendor credit memos
• Works closely with vendors and buyer to resolve outstanding invoice questions and reconcile monthly statements; Assists team members with vendor relations and vendor onboarding
• Updates office allotments and reconciliations as needed; ensures entries are accurate and consistent
• Processes member and employee reimbursements and verifies compliance with House policy and guidelines
• Assists with monthly accounting entries
• Manages scanned financial records and electronic filling for all accounts payable and reimbursements. Prepares documents for digital signature and assists team members as needed
• Manages financial records and document organization, prepares file folders, files documents, and assists with off-site record center activity
• Works collaboratively with internal team members to provide back-up as needed

SECONDARY DUTIES AND RESPONSIBILITIES

• Assists Financial Operations with the creation and maintenance of accounting reports, spreadsheets, and documents
• Assists team members with vendor relations and vendor onboarding. Assists with subscription and publication renewals.
• Collaborates cross-functionally on the performance of accounting systems and processes
• Assists with the annual financial audit by pulling requested documents, updating narratives, and preparing schedules
• Provides support to the Finance team as directed by the Financial Operations Director
• Enters manual warrants

Requirements

EDUCATION/EXPERIENCE

• Associate’s degree in accounting, finance, or similar field preferred
• Five years or more accounts payable and/or bookkeeping experience preferred
• Two years or more administrative experience in an office setting preferred
• Other combinations of education and experience evaluated on an individual basis

SKILLS AND KNOWLEDGE REQUIRED

• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Excellent attention to detail and accuracy
• Ability to interact effectively with elected officials and employees of every level and diverse geographic and cultural backgrounds
• Ability to maintain favorable public relations, while maintaining confidentiality, in a nonpartisan and professional manner
• Knowledge of accounts payable/general ledger systems and procedures
• Knowledge of basic accounting principles
• Excellent computer skills to include proficiency with Adobe Pro and Microsoft Outlook, Word, and Excel
• Ability to prioritize multiple tasks in a fast-paced environment, and work within time frames that may be rigid, or subject to change on short notice
• Ability to learn procedures/processes in multiple areas
• Ability to develop and maintain good working relationships with all legislators and other elected officials, staff, vendors, and other agencies

Additional Information

Submission of Application

Qualified applicants should send cover letter and resume to:

Michigan House of Representatives

Human Resources

P.O. Box 30014

Lansing, MI 48909-7514

or email: HumanResources@house.mi.gov