MANAGEMENT SUPPORT SPECIALIST- Title 32

Full Job Description

This National Guard position is for a MANAGEMENT SUPPORT SPECIALIST- Title 32, Position Description Number D2706000 and is part of the WI 426 RGT, Wisconsin Army National Guard.

GENERAL EXPERIENCE: Experience, education or training which provided a general knowledge of principles of organization, management, and administration.

Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information.

Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: To qualify for the GS-0301-09 level, you must have 1 year specialized experience, education or training equivalent to at least the next lower grade level.

Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Major Duties:

As a Management Support Specialist, GS-0301-09, you will manage the administrative and technical support activities at a Garrison Training Center (GTC) to ensure smooth day-to-day operations.

The incumbent is responsible for knowledge of administrative operations and procedures and the overall mission, functions, and organization of the Garrison Training Center (GTC). MAJOR DUTIES: 1.

Plans, organizes, and oversees the full complement of administrative and technical support activities.

Coordinates and ensures procedures meet organizational needs and are consistently understood and followed by subordinate offices.

Responsible for establishing and developing complex administrative operations and procedures that affect the orderly and efficient flow of work within the Garrison Training Center (GTC) directorates.

Collects data from subordinate directorates, reviews submissions for proper format and compliance with established regulations and polices; and consolidates material for review by the Base Operations Manager.

2. Manages the Garrison Training Center (GTC) calendars and appointment/meeting schedules.

Plans, organizes, and executes travel arrangements for the Command Staff to include travel and hotel reservations, travel orders, and assist with the planning and coordinating visits from distinguished visitors.

May serve as the travel account program manager. Prepares and maintains appointment/delegation letters and other additional appointments for all subordinate directorates.

Maintains an official file of all appointments and makes recommendations for change or deletions based on personnel or policy changes. 3.

Serves as the Garrison Training Center (GTC) point of contact and liaison for all personnel actions within the Garrison Training Center (GTC) which requires review/approval from the Base Operations Manager.

Assists and advises Command Staff on all procedural and administrative aspects of personnel actions. Initiates, reviews personnel action and maintains a register of pending actions and suspense dates.

Ensures time and attendance records are accurate and submitted into the automated processing system in a timely manner. 4. Serves as the Records Management Coordinator for the Base Operations Manager.

Maintains office files and ensures they are compliant with applicable regulatory guidance.

Collects information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems.

5. Monitors and maintains the manpower authorization and personnel manning for the Garrison Training Center.

Provides information to all supervisors and administrative support personnel on various manpower authorization and personnel manning matters.

Develops and prepares source/ manning document in response to directorates or Command queries as well as ensuring correctness of information.

Performs monthly review of the Garrison Training Center's manpower authorization and personnel manning. 6. Performs other duties as assigned.