MANAGEMENT SUPPORT SPECIALIST

Full Job Description

This National Guard position is for a MANAGEMENT SUPPORT SPECIALIST, Position Description Number D2401000 and is part of the OH 121 Air Refueling Wing, Ohio Air National Guard.

The primary purpose of the position is an Air Guard Technician enlisted position in the Group Commander's Support Staff (CSS).

As such, the incumbent will administer and direct the Group Commander's Support Staff functions to ensure smooth day-to-day operations.

GENERAL EXPERIENCE: Experience, education or training which provided a general knowledge of principles of organization, management, and administration.

Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information.

Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Experience using computer and automation systems. SPECIALIZED EXPERIENCE:1 year specialized experience, education or training equivalent to at least the next lower grade level.

Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures.

Major Duties:

As a MANAGEMENT SUPPORT SPECIALIST, GS-0301-9, you will perform the following duties: 1.

Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff (CSS).

Manages personnel, unit training and administrative programs management as well as continuous improvement initiatives within the CSS.

Oversees Group programs to facilitate the Group and squadron commander's vision.

Keeps abreast of and briefs the Group and squadron senior ART(s)/Commander(s) regarding assigned program status; actual or potential problems and changes which could possibly affect the operation of the group and subordinate units.

Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.

Responsible for the development of internal policies and procedures governing administration of CSS programs to include officer/enlisted promotions and demotions to include the reserve service commitments, inbound assignments/in processing, officer/enlisted performance reports, awards and decorations, reassignments (voluntary/involuntary), separations (voluntary/involuntary/officer resignations), retirements to include high year of tenure/mandatory separation date extensions, conditional releases, and inter- and intra-service transfers assignments for officer and enlisted personnel, Defense Travel System (DTS), Unit Drug Demand Reductions Program, Fit to Fight Program, Unit Security Program, Unit Self Inspection Program, Unit Health Program, and Publications, and Forms Program utilizing AFRIMS and all By Law Programs.

Manages administrative discharge and separation actions.

Manages and provides guidance and technical expertise of various special programs to include Line of Duty, civilian appraisals and civilian timecards.

Responsible for coordination with their respective Force Support Squadron on all matters related to Commander Support Staff (CSS) manning, training, and related issues.

Provides advisory support services as they pertain to assigned programs or activities. 2. Plans, organizes and executes all Group information management and personnel activities.

Oversees the preparation, maintenance, and disposition of required administrative reports and other correspondence.

Reviews internal operating procedures for personnel and information management to ensure effectiveness and compliance with current directives.

Analyzes directives and develops procedures for smooth CSS operations. Interprets instructions and regulations and makes authoritative decisions in resolving administrative issues.

Ensures publications library, filing system, and reprographic requirements are established and maintained. Responsible for monitoring and ensuring all unit reports are submitted.

Establishes and monitors suspenses to ensure personnel and administrative processes are completed as required. Oversees workflow and Task Management Tool (TMT).

Assigns work section TMT tasks and balances task workload. Upon receipt, assigns all taskings received from various sources.

Provides guidance to clients as task due dates change or as roles and responsibilities are altered or updated. Prepares tasking status reports and workload analysis.

Uses a variety of office automation hardware, software, and peripherals to perform a wide variety of administrative tasks.

Prepares reports and related correspondence in accordance with Air Force Instructions. Transmits and receives documents and messages electronically using personal computers or workstations. 3.

Manages training programs for administration (3A1X1) and personnel (3S0X1) in accordance with established command guidelines.

Acquires adequate training from agencies necessary to discuss personal and professional development issues with assigned personnel.

Ensures enlisted training is being conducted in accordance with Career Field Education and Training Plan (CFETP) requirements.

Ensures in-house On-the-Job (OJT) training meets mission needs of all enlisted Air Force specialty codes within the Group CSS.

Reviews higher headquarters' directives and develops local procedures to attain mission objectives.

Ensure upgrade training for Group CSS personnel or ensures personnel attend required training for functional area. Prepares training outlines and lesson plans. Conducts on-the-job training (OJT).

Ensures that information is disseminated and that training is appropriately documented.

Maintains liaison with support activities to eliminate common problems, improve procedures, and increase efficiency. Performs other duties as assigned.

*The above duty description does not contain all details of the official position description.

A copy of the entire position description can be found on FASCLASS by searching the position description PD#: (D2401000). https://acpol2.army.mil/fasclass/search_fs/search_fasclass.asp