MANAGEMENT SUPPORT SPECIALIST

Full Job Description

This National Guard position is for a MANAGEMENT SUPPORT SPECIALIST, Position Description Number D2401000 and is part of the OH 179 Cyberspace Wing, Ohio Air National Guard.

The primary purpose of the position is an Air Guard Technician enlisted position in the Group Commander's Support Staff (CSS).

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures.

Major Duties:

As a MANAGEMENT SUPPORT SPECIALIST, GS-0301-9, you will perform the following duties: 1.

Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff (CSS).

Manages personnel, unit training and administrative programs management as well as continuous improvement initiatives within the CSS.

Oversees Group programs to facilitate the Group and squadron commander's vision.

Keeps abreast of and briefs the Group and squadron senior ART(s)/Commander(s) regarding assigned program status; actual or potential problems and changes which could possibly affect the operation of the group and subordinate units.

Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.

Responsible for the development of internal policies and procedures governing administration of CSS programs to include officer/enlisted promotions and demotions to include the reserve service commitments, inbound assignments/in processing, officer/enlisted performance reports, awards and decorations, reassignments (voluntary/involuntary), separations (voluntary/involuntary/officer resignations), retirements to include high year of tenure/mandatory separation date extensions, conditional releases, and inter- and intra-service transfers assignments for officer and enlisted personnel, Defense Travel System (DTS), Unit Drug Demand Reductions Program, Fit to Fight Program, Unit Security Program, Unit Self Inspection Program, Unit Health Program, and Publications, and Forms Program utilizing AFRIMS and all ByLaw Programs.

Manages administrative discharge and separation actions.

Manages and provides guidance and technical expertise of various special programs to include Line of Duty, civilian appraisals and civilian timecards.

Responsible for coordination with their respective Force Support Squadron on all matters related to Commander Support Staff (CSS) manning, training, and related issues.

Provides advisory support services as they pertain to assigned programs or activities. Structures assignments to create effective and economical positions.

Coordinates with other organization managers and customers as appropriate. Reviews organization mission, functions, and manning.

Identifies requirements and initiates requests for additional resources including personnel, overtime, equipment, supplies, and space to ensure success in meeting goals and objectives.

Provides advice to supervisor on significant issues and problems related to work accomplishment. Establishes metrics and analysis systems to ensure actions are timely and reviewed at critical points.

Performs self-inspection and presents detailed and comprehensive report with any corrective action taken to supervisor. Follows-up to ensure complete and quality resolution of discrepancies.

Thoroughly reviews operational programs practices and procedures for compliance with DoD, AF, AFRC and other agency regulations, directives and in order to make recommendations to improve internal programs and operations to supervisor.

25% 2. Plans, organizes and executes all Group information management and personnel activities.

Oversees the preparation, maintenance, and disposition of required administrative reports and other correspondence.

Reviews internal operating procedures for personnel and information management to ensure effectiveness and compliance with current directives.

Analyzes directives and develops procedures for smooth CSS operations. Interprets instructions and regulations and makes authoritative decisions in resolving administrative issues.

Ensures publications library, filing system, and reprographic requirements are established and maintained. Responsible for monitoring and ensuring all unit reports are submitted.

Establishes and monitors suspenses to ensure personnel and administrative processes are completed as required. Oversees workflow and Task Management Tool (TMT).

Assigns work section TMT tasks and balances task workload. Upon receipt, assigns all taskings received from various sources.

Provides guidance to clients as task due dates change or as roles and responsibilities are altered or updated. Prepares tasking status reports and workload analysis.

Uses a variety of office automation hardware, software, and peripherals to perform a wide variety of administrative tasks.

Prepares reports and related correspondence in accordance with Air Force Instructions. Transmits and receives documents and messages electronically using personal computers or workstations. 15% 3.

Performs other duties as assigned. *The above duty description does not contain all details of the official position description.

A copy of the entire position description can be found on FASCLASS by searching the position description PD#: (D2401000). https://acpol2.army.mil/fasclass/search_fs/search_fasclass.asp