Management Analyst

Full Job Description

The incumbent serves as Associate District Director for Administration (ADDA) responsible for the administrative operations of Vet Centers within the Readjustment Counseling Service (RCS) District Zone which consists of 16 to 25 Vet Center teams.

As the highest responsible administrative operations officer, the ADD/A is part of a management team organized for the purpose of providing a collective of therapeutic and community endeavors in a way that achieves maximum effectiveness in each area.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2026.

CTAP is designed to improve your chances of finding a new job in your agency through selection priority.

To receive selection priority, you must: Be "surplus" or "displaced"; Have a current performance rating of at least "fully successful" (Level III) or equivalent; Occupy a position in the same local commuting area of the vacancy; Apply for a specific vacancy at or below your current grade level with no greater promotion potential than your current position; Meet the application deadline in the announcement; and Be found "well qualified" for the job.

You are "surplus" if you: Are in the competitive service; Are in tenure group I (career) or tenure group II (career-conditional); and Have an official notice from your agency saying that your position is no longer needed.

This notice could be: a "Certificate of Expected Separation" (CES); an agency certification that you are in a surplus organization or occupation; a notice that your position is being abolished; or a letter saying you are eligible for discontinued service retirement.

You are "displaced" if you: Are in the competitive service; Are in tenure group I (career) or tenure group II (career-conditional); and Have an official notice from your agency saying you will be separated by reduction in force.

This notice could be: a specific reduction in force separation notice; or a notice of proposed removal because you declined a directed reassignment or transfer of function out of the local commuting area.

You are generally NOT eligible for selection priority if you are: In the excepted service; Downgraded or reassigned due to reduction in force, but not separated; In a different local commuting area from the vacancy; In a temporary or term position in the competitive service; In an agency that is not in the Executive branch; In an agency that does not follow OPM hiring procedures (this includes Postal Service, legislative and judicial branch agencies); or In the Senior Executive Service (SES).

For additional information on CTAP, see https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 level in Federal service, that equipped with the particular knowledge, skills, and abilities needed to successfully perform the duties of the position and that is typically in or related to this position.

Examples of specialized experience would typically include, but are not limited to: Experience with budgeting planning and execution to include oversight of financial resources related to staff salaries, space leases, employee travel, equipment purchases, purchase card management; managing personnel actions and oversight of Human Resources activities such as staffing, performance management and employee relations matters; experience analyzing and evaluating statistical data using information technology and data management systems, experience interpreting and applying laws, policies, and regulations to a complex multi-mission program; experience with communicating ideas clearly both orally and in writing to effectively present findings, make recommendations to a wide range of audiences.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary. There may be some walking, standing, bending, carrying/traveling with items such as books and portable laptop.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The ADD/A utilizes administrative skills, creativity, and innovation to set the administrative framework to ensure that RCS employees and physical assets provide eligible Veterans, Service members, and their families with high quality, compassionate and effective readjustment counseling services.

The ADD/A provides leadership and managerial oversight in the following areas: Budget Management, Program Administration, Contracting Requirements and Quality and Performance and Human Resources.

Budget Formulation and Execution: Serves as the primary Financial Manager, with full responsibility to plan, develop and execute the Budget for the assigned District Zone.

Manages all financial resources to include oversight of financial resources related to staff salaries, Vet Center and District Office space leases, employee travel, contract fee program, operating supplies, equipment purchases, purchase card management, Mobile Vet Center and government vehicle fleet management and all other expenses.

Develops periodic financial reporting and monitoring tools, conducts budget briefings to senior leadership in order to present the fiscal year budget plan and provides ongoing status reports on its execution.

Program Administration: Responsible for administering RCS operations of the assigned Vet Centers pertaining to resource management (financial, real property, manpower, quality and outcomes evaluation) Serves as the Contracting Officers Representative (COR) and/or COR facilitator for contracts.

Develops reports and makes presentations to senior leadership related to program outcomes and evaluation.

Formulates and implements major operating policies and plans for effective administration of readjustment counseling service delivery system.

Human Resources Management Responsible for workforce management concerning all matters related to staffing, position management, personnel utilization, human resources regulations, merit promotion system, labor management relations and equal opportunity.

Oversees performance management systems for pertinent staff, assisting all supervisors within the District Zone in establishing, maintaining and monitoring effectively the performance management program to plan, monitor, develop, rate and award staff performance.

Provides oversight of workforce training and development activities to include planning, coordination and management of learning activities within the District Zone.

Manages a mentoring and coaching program with the supervisors in order to ensure that new employees are well oriented and guided on all aspects of their job assignment.

Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: Available on an ad-hoc basis Virtual: This is not a virtual position.

Position Description/PD#: Management Analyst/PD11686A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized NOTE: Open to current, permanent Readjustment Counseling Service employees.

Selected employee must be located within 50 miles of a VA facility within the District 3 catchment area and have space available for assignment.

(Kansas, Nebraska, North Dakota, South Dakota, Minnesota, Iowa, Missouri, Indiana, Ohio, Michigan, Illinois or Wisconsin.)