Maintenance Planner & Scheduler II (Coordinator II - CPPW)

Full Job Description

Job Appointment: Regular, full-time
Work Schedule: Monday – Friday, 7:00 am- 3:30 pm
Work Location: In-person work is to be conducted at 3315 NW 26th Avenue, Portland, OR 97210.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: City of Portland Professional Workers (CPPW). To view this labor agreement, please click here.
Language Pay Premium Eligible: This position is eligible for Language Pay Differential for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

Position Summary

The Bureau of Fleet and Facilities is recruiting professionals who are interested in a Maintenance Planner & Scheduler II position.

This position works in the Bureau’s Operations and Maintenance Group to support programs through asset management practices including asset creation, maintenance management strategy, and optimization.

The Maintenance Planner & Scheduler II is responsible for the efficient execution of maintenance, installation, and repair work processes to ensure that facilities assets are properly accounted for and maintained.

The position plans and schedules work processes and materials, primarily using a computerized maintenance management system (CMMS) for City-owned buildings and facilities to improve efficiency, quality, and productivity in work.

The position develops efficient work control plans for various trades, including Facility Maintenance Technicians, Facility Maintenance Specialists, Facility Workers, Control Technicians, contractors, or other trade resources.

The position is responsible for monitoring the effectiveness of the preventative maintenance program and adjusting plans to ensure best management practices are followed.

The Maintenance Planner & Scheduler II will work within the Facility Operations and Maintenance group which manages City-owned assets utilized by the City’s primary bureaus, inventory management, and technical/administrative support teams.

The position will be well-supported by leadership and peers dedicated to providing exceptional customer service in support of the City’s Core Values.The Maintenance Planner & Scheduler II is essential, and the position will be required to respond during emergency events.

As a Maintenance Planner & Scheduler II, you will:

• Plan and document preventive, predictive, and reactive maintenance procedures per guidelines of the equipment manufacturer for Facilities assets to ensure they meet the desired level of service.
• Create and maintain assets in CMMS for new project installations, decommissioning, or existing assets not previously inventoried.
• Plan and coordinate directing in-house labor and external contractors to perform work and accomplish established milestones.
• Analyze and continually review existing maintenance program strategies related to Facilities assets.
• Identify areas of concern and develop recommendations for improved efficiency, risk-mitigating solutions, and process improvement.
• Organize instrumentation and automation field troubleshooting and diagnostics that lead to failure root cause assessment and asset systems improvement.
• Provide coverage for Facilities Maintenance Dispatchers on an as-needed basis.
• Rotate through after-hours on-call duty responsibilities as needed.

Questions?
TroyLynn Craft, Senior Recruiter

Requirements

The following minimum qualifications are required for this position:

1. Experience using Microsoft Office and computerized maintenance management systems for asset tracking and work order scheduling.
2. Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
3. Knowledge of planning, organizing, and scheduling maintenance related to facilities maintenance and operations work including basic knowledge of principles and equipment.
4. Ability to coordinate work assignments with other staff, sections, divisions, bureaus or agencies.
5. Ability to communicate clearly, logically, and persuasively, both verbally and in writing; and prepare concise and comprehensive reports, correspondence, and other documents.
6. Ability to establish and maintain effective working relationships with those encountered in the course of work.

Applicants must also possess:

• A current/valid state driver's license. Applicants must meet City "good driver" requirements.
• Ability to pass an in-depth background investigation.

Although not required, you may have one or more of the following:

• Direct or transferrable experience responding to calls and performing maintenance on building assets including HVAC, electrical, plumbing, elevators, boilers, backflow prevention devices, and other regulated equipment.
• Experience in asset management and condition assessment.
• You may also have coursework from an accredited college, university, or trade school in business administration, public administration, or a field related to maintenance.
• 3+ years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or maintenance management-related field.
• Experience in maintenance management best practices and continuous process improvement strategies (LEAN, Six Sigma, Kaizen, or other recognized methods) is helpful.

Qualifications

Cover letterDetails are key!

The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement.

Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification.

Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

Resume

• Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

Answer the three (3) Supplemental Questions (click on the Questions tab to preview the questions)

• If you wish to request Veteran's Preference, please submit your veteran documents (e.g., DD214-Member 4, VA Benefit Letter) by the recruitment's closing date.

Effective January 1, 2026, the State of Oregon law ORS 408.225 - 408.238 is amended to expand eligibility for Veterans’ Preference to current and former Oregon National Guard service members.

If applicants are existing state or former Oregon National Guard servicemembers, they are encouraged to attach appropriate documentation to their future recruitment applications.

• Update: As of March 3rd, 2025, if you made the eligible list and met the eligibility to receive veteran preference, you will no longer need to submit veteran documents for future recruitments.

If you need to update or remove your veteran preference for a specific recruitment or from your master profile, please contact the recruiter listed in the job announcement.

Application Tips:

• Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. A subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.

How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act.

Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage use AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.
• E-mailed and/or faxed applications will not be accepted.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• The hiring bureau will review and select candidates to interview.

• A start date will be determined after all conditions of employment have been met.

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity