Legislative Affairs Assistant

Full Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options?

If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Office of General Counsel is actively seeking a Legislative Affairs Assisrant.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well?

In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available.

City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This position provides legal assistant support to assigned attorneys within the Legislative Affairs & Regulatory Department.

Work assignments will include drafting and filing legislation and performing legal research.

This position will also interface frequently with clients through verbal and written communications, including drafting transmittal letters and other client correspondence.

Work is performed under the direction of a supervising Attorney V and is reviewed through conferences, inspection of documents and evaluation of results obtained.

Requirements

• Provides administrative support to assigned attorneys.
• Organizes and compiles various legislative documents, correspondence, and reports.
• Conducts legal research to gather relevant data for preparation of legislation.
• Assists with preparation of documents for assigned attorneys including legislation, exhibits, correspondence, and memoranda.
• Handles electronic filing and tracking of legislation.
• Communicates with clients.
• Maintains calendar by scheduling meetings for assigned attorneys.
• Prepares, maintains and closes various files.
• Enters billable hours on behalf of attorneys into the tracking database, TABS.
• Performs other duties as may be assigned from time to time.

Qualifications

• Proficient in Word, Outlook, PowerPoint, and Excel data program management; knowledge of TABS3 software is a plus.
• Exceptional ability to organize and prioritize numerous tasks and to complete them under time constraints.
• Ability to concentrate and pay close attention to detail when evaluating legal matters.
• Ability to proofread materials for contextual, grammatical, typographical, or spelling errors.
• Interpersonal skills critical to communicate in person, by email and telephone and to follow instructions effectively from a diverse group of clients, attorneys and staff.
• Ability to provide information to clients, attorneys and staff with ordinary courtesy and tact.
• Work may occasionally require more than 40 hours per week to perform essential duties of the position.
• Ability to operate standard office equipment such as computers, photocopiers and fax machines.
• Ability to type a minimum of 40 wpm.
• Ability to perform basic mathematical functions.
• Ability to lift 20 pounds.
• Ability to accurately and routinely schedule and manage attorney’s appointments on calendar(s).

Additional Information

• Three (3) years of administrative and/or legislative experience.
• Must be able to type forty (40) wpm.

A copy of you resume is required with your application.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov/jobs. Work history is required for all employment/volunteer work in which qualifications are being based.

When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S.

transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S.

must be converted to U.S. standards.

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You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process.

please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference

Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us