Legal Records Professional - Records Unit (Internal Applicants Only)

Full Job Description

Supervisor: Mary Vaughn

Salary: Range 47 - $36.21 (step one) - $45.90 (step ten) hourly*

Work Schedule: Monday through Friday, 8:00 am to 5:00 pm (hours may vary depending on assigned desk). Holiday coverage is occasionally required if there is lack of volunteers. This position requires overtime when the calendars run long.

Work Location: In-person- Norm Maleng Regional Justice Center, 401 Fourth Ave N, Ste 2A, Kent. Employees assigned to these positions are considered mission critical.

Mission-critical employees are those who provide for and maintain the essential functions of the PAO. Mission-critical employees must be available to perform their duties as determined by management.

Requirements

Investigation Calendar: 8:00 a.m. – 5:00 p.m. or end of calendar (overtime necessary) Input new investigation referrals and defendants in our PBK database.

Prepare calendar and paperwork for all individuals booked under a criminal investigation. Attend court with the prosecutor to prepare all bail and conditions of release paperwork ordered by the judge.

Docket all bail and Conditions of Release in our database.

Arraignment Calendar: 8:00 a.m.- 5:00 p.m.
Arraignment: prepare arraignment calendar, assist attorneys in court, docket accurate court calendars information for completion, and updating data entry.

Omnibus Calendar: 8:00 a.m.- 5:00 p.m.
Omnibus: prepare omnibus calendar, docket, updated completed guilty pleas, and heavy data entry.

Front Desk: 8:00 a.m.- 5:00 p.m. Answer phone calls from the general public and other agencies. Assist anyone who comes to the Records window or direct them to the appropriate place.

Scan Investigation packets into PBK. Prepare the daily bond calendar and process Judgment and Sentence paperwork. Process posted bonds. Provide discovery to defense attorneys.

• Actively participate in PAO equity work, attending equity training and discussions.

Qualifications

• Thorough knowledge of office practices and procedures, particularly in the criminal legal system.

• Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion.
• Skill in functioning well and efficiently under high pressure and short deadlines.
• Ability to anticipate the needs of the calendar Deputy Prosecuting Attorney's (DPA) and the court.
• Must respond promptly to questions from the court and the jail.
• High attention to detail.
• Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision.
• Ability to recognize issues and take quick and effective actions, all while using good judgment.
• Excellent computer skills required.
• Comfortable with receiving and sending information in many different formats – email, reminders, hard copy format, cloud, etc.
• Skills in expressing ideas orally and in writing.
• Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public.
• Demonstrated predictable and reliable attendance.
• Desire and ability to work in a team environment.
• Must be able to accept feedback and supervision.
• Commitment to Race, Equity, and Social Justice work, including ongoing cultural humility development.
• Provide support for the Race, Equity, and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.

Additional Information