Legal Records Professional- Records Unit (Internal Applicants Only)

Full Job Description

Supervisor: Jill Carter

Salary: Range 47 - $36.21 (step one) - $45.90 (step ten) hourly*

Work Schedule: Monday through Friday, 8:00 am to 5:00 pm. Schedules will vary based upon the rotation.

Holiday and Saturday calendar coverage is also occasionally required if there is a lack of volunteers. This position also requires overtime when the calendars run long.

Work Location: In- person-King County Courthouse, 516 Third Avenue, Seattle. Employees assigned to these positions are deemed Mission Critical.

Mission-critical employees are those who provide for and maintain the essential functions of the PAO. Mission-critical employees must be available to perform their duties as determined by management.

Requirements

Investigation Calendar: 7:00 a.m. - end of calendar (overtime necessary) Input new investigation referrals and defendants in our PBK database.

Prepare calendar and paperwork for all individuals booked under a criminal investigation. Attend court with prosecutor to prepare all bail and conditions of release paperwork ordered by the judge.

Docket all bail and Conditions of Release in our database.

Arraignment Calendar: 7:30 a.m.- 4:30 p.m. Arraignment: prepare arraignment calendar, assist attorneys in court, docket accurate court calendars information for completion, and updating data entry.

Omnibus Calendar: 8:00 a.m.- 5:00 p.m.
Omnibus: prepare omnibus calendar, docket, update completed guilty pleas, heavy data entry.

Competency Calendar: 7:30 a.m.- 4:30 p.m.
Competency: prepare and distribute competency calendar, assist attorneys in court, docket court results and next hearings, and updating data entry.

Front Desk: 8:00 a.m.- 5:00 p.m. Answer phones from general public and other agencies. Assist anyone who comes to the Records window or direct them to appropriate place.

Scan Investigation packets into PBK. Prepare the daily bond calendar. Process posted bonds. Provide discovery to defense attorneys. Morning and afternoon court run.

• Actively participate in PAO equity work, attending equity trainings and discussions.

Qualifications

• Thorough knowledge of office practices and procedures, particularly in the criminal legal system.

• Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion.
• Skill in functioning well and efficiently under high pressure and short deadlines.
• Ability to anticipate needs of the calendar Deputy Prosecuting Attorney's (DPA) and court.
• Must respond in a timely manner to questions from the court and the jail.
• High attention to detail.
• Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision.
• Ability to recognize issues and take quick and effective actions all while using good judgment.
• Excellent computer skills required.
• Comfortable with receiving and sending information in many different formats – email, reminders, hard copy format, cloud, etc.
• Skills in expressing ideas orally and in writing.
• Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public.
• Demonstrated predictable and reliable attendance.
• Desire and ability to work in a team environment.
• Must be able to accept feedback and supervision.
• Commitment to Race, Equity and Social Justice work, including ongoing cultural humility development.
• Provide support for the Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.

Additional Information