LEGAL PROCESS ASSISTANT II

Full Job Description

Your outstanding customer service experience, computer skills, and attention to detail may meet the minimum qualification for a rewarding public service career with the Snohomish County District Court.

This job posting serves to fill one current vacancy at the Everett Division and creates a registry for up to 6 months to fill future vacancies. While the current vacancy is at the Everett Division, placement could be in any one of our four locations: Cascade Division. located in Arlington, WA, Evergreen Division, located in Monroe, WA, Everett Division, located in Everett, WA and South Division, located in Lynnwood, WA.

The Legal Process Assistant II provides outstanding customer service while performing essential tasks in the District Court Clerk's Office or Courtroom setting, is skilled in accurate data entry and maintaining records in a fast-paced environment with flexibility and dedication to the team. Successful Candidates will have:

The ability to work independently at a high-performance rate while being flexible and dedicated to the team.
Excellent customer service skills and a passion for public service.

A commitment to equity and inclusion and ability to work with tact and diplomacy within a diverse community and workforce.

BASIC FUNCTION
To perform complex legal secretarial duties requiring considerable knowledge of specialized office operations, and/or to train, coach and supervise subordinate level employees.

Requirements

STATEMENT OF ESSENTIAL JOB DUTIES

1. Assist lead deputy prosecuting attorneys, legal assistants and/or the office manager in the management of a unit or division; makes recommendations to the office manager for the training, coaching, transferring and terminating of subordinate level employees
2. Helps determine division goals, prioritizes work loads and assigns routine daily work to subordinate level employees; supervises work product of trainees and others who report to this position; recommend changes that will improve the effectiveness of the division.
3. Leads other subordinate level employees and provides direct supervision to them as required; assigns daily work and trains subordinate level employees as necessary; reviews work in progress and upon completion to insure accuracy and compliance with instructions and established procedures; may relieve the supervisor in his or her absence.
4. Recommends and implements procedural changes and systems for use by subordinate level employees in the work unit; may serve as liaison with other departments; coordinates paper flow within the assigned division.
5. Designs and updates training manuals and trains new employees; conducts regular training and informational meetings for subordinate level staff.
6. Reviews division manuals and computerized procedures periodically; revises and updates procedures as appropriate.

STATEMENT OF OTHER JOB DUTIES

1. May perform all the duties of subordinate level employees as required.
2. Performs related duties as required.
   
   

Qualifications

MINIMUM QUALIFICATIONS
Three (3) years of legal secretarial experience; AND one year experience in supervision/leading and training subordinate level employees; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

Additional Information

KNOWLEDGE AND ABILITIES
Knowledge of:

• legal terminology and legal document formats
• rules of civil and/or criminal procedure
• office practices and procedures and commonly used equipment
• proper English, spelling, grammar, punctuation and word usage
• all phases of related clerical work
• basic principles of supervision
• Superior and District Court rules, procedures, laws and regulations

Ability to:

• work independently in a high-pressure environment making consequential work decisions in accordance with laws, regulations, court policies and procedures
• accurately prepare and process legal documents
• accurately and timely manage a high volume of work
• understand and execute complex oral and written instructions
• effectively train, coordinate and evaluate the work of subordinate employees
• establish and maintain effective work relationships with superiors, peers, associates, subordinates and the general public
• maintain all ethical and professional standards of the office and county
• maintain necessary records and prepare required documents/reports
• observe strict confidentiality regarding all information obtained in course of employment
• communicate effectively and courteously
• deal tactfully and courteously with attorneys, judges and the general public
• work under pressure, meet deadlines and cope with interruptions
• critically analyze and solve work-related problems
• operate office equipment
  
  

SUPERVISION
Employee receives supervision from the Criminal Law Office Manager. Assignments are made indicating generally what is to be done. The employee carries out recurring assignments on his/her own initiative and receives additional specific instructions for new or unusual assignments. Work may be spot-checked to ensure timely completion and accuracy. The supervisor establishes objectives, priorities and deadlines. Employee plans and carries out successive steps and resolves problems in accordance with instructions, policies and accepted practices.

WORKING CONDITIONS
The work is performed in the usual office environment.

If you have any questions regarding this job posting, please contact Jen at Jennifer.crossen@snoco.org

Job offers are contingent on successful completion of reference and background checks.

Snohomish County will not sponsor or take over sponsorship of an employment visa for

this opportunity. In compliance with federal law, all persons hired will be required to verify

identity and eligibility to work in the United States.