Legal Office Assistant, Medicaid Fraud & Abuse Division, Olympia

Full Job Description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

Position and Salary
The Attorney General’s Office is recruiting for a permanent full time Legal Office Assistant in the Medicaid Fraud & Abuse Division. This position is located in Olympia, Washington, and is represented by the Washington Federation of State Employees (WFSE).

Salary range 40: $42,972 - $57,252
The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply based on position requirements:

• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Excellent benefits:Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance.

Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more.

With the goal of employee health and wellness, we also offer:

• Flexible schedules and part-time/hybrid telework options;
• A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources;
• Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more. The AGO is a place to belong and make a difference!

About the Medicaid Fraud & Abuse Division

The work of the Office’s Medicaid Fraud & Abuse Division (MFAD) focuses on both criminal and civil law enforcement.

The 75% federally funded MFAD’s mission is combating provider fraud, abuse, and neglect in residential facilities and cases involving Medicaid recipients in non-institutional settings.

MFAD’s headquarters is in Olympia, Washington, with team members also located at the AGO’s Spokane and Seattle offices.

The Division has 66 FTEs, including attorneys, auditors, special agents, data analysts, clinical health investigators, and professional support staff.

MFAD protects not only the $22.9 billion annual Medicaid program but also some of Washington’s most vulnerable residents, often elderly individuals in residential facilities or persons harmed by a Medicaid provider.

Many of our cases involve novel legal issues, placing MFAD at the forefront of innovative legal approaches.

Cases range from abuse and neglect in nursing homes to large-scale civil and criminal fraud, including national whistleblower actions.

Our staff is a professional, experienced, and collaborative team and MFAD is unique in that each case is handled by an attorney, special agent, and data analyst with support from Legal Office Assistants and other professional staff.

This combination of people and structure creates a dynamic and supportive team environment, where support staff play a vital role in the Division’s success.

Duties and Essential Functions of a Legal Office Assistant

The Legal Office Assistant provides administrative and legal support to the division and works closely with the Grant and Operations Manager (GOM), the existing Legal Office Assistant, and the Administrative Assistant to ensure efficient and effective daily operations.

Responsibilities include, but are not limited to:

• Managing office inventory by monitoring supply levels, restocking materials, and maintaining an organized supply room.
• Answers, screens, and routes incoming telephone calls; assists with copiers, printers, and other office equipment; and coordinates maintenance or troubleshoots minor technical issues as needed.
• General administrative tasks, including photocopying, scanning, document preparation, and maintaining internal contact lists, directories, and other organizational resources.
• Assists with travel and expense-related processes, including making travel arrangements such as reserving flights, lodging, and rental cars, and supporting travel reimbursements, vendor payments, and expense processing.
• Maintains accurate electronic and hard copy records of receipts, invoices, training logs, and other office and fiscal documents in accordance with AGO and OFM guidelines and assists with records management and archiving of case files to ensure proper retention and disposition practices.
• Supports vehicle records, mileage logs, maintenance schedules, and the Critical Events Calendar, participates in recurring reporting tasks and office projects, and performs other related duties as assigned to support the overall efficiency and effectiveness of the division.
• Legal support duties include filing documents with courts, obtaining attorney signatures, processing incoming mail and email, and delivering documents or checks to courts, fiscal offices, or other agencies.
• Supports case management by opening and closing cases, saving and organizing documents, creating and maintaining electronic and physical folder structures, and verifying case information in the case management system (CMS).
• Organizes and maintains legal documents, evidence, and exhibits to ensure accuracy, accessibility, and compliance with established procedures and deadlines.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Qualifications

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.

Option 2: One year of legal office experience. Option 3: A combination of two years of college education and/or relevant experience.

Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Conditions of Employment

A background check consisting of employment history, professional references and educational verification (e.g., degree, license, or official transcript) may be conducted.

Prior to any offer, the applicant selected will be required to submit to and pass a fingerprint-based criminal background check conducted by the Washington State Patrol, Criminal Records Division.

The incumbent will submit to additional background checks as a condition of employment every five (5) years thereafter.

About the Washington State Office of the Attorney GeneralThe Attorney General’s Office (AGO) touches the lives of every resident in this state.

We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor.

The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities.

This includes:

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.

Commitment to DiversityDiversity is critical to the success of the mission of the AGO.

This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people.

Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019.

Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award.

Application Instructions

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience and education.

Read the Following Information Completely:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the “work experience” section of the application.
• All information may be verified and documentation may be required.
• The Washington State Office of the Attorney General does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Equal Employment Opportunity and Accommodations Requests

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment.

Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov.

Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact the recruitment team at HREmployment@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at 1-855-524-5627 or support@neogov.com.