Legal Office Administrator 1, OGC

Full Job Description

The Department of Community and Economic Development’s Office of Chief Counsel is seeking a skilled and professional Legal Office Administrator to support the legal and operational functions of the Commonwealth of Pennsylvania. This role is ideal for someone with strong experience in legal support and office management who thrives in a fast-paced, detail-driven environment. If you are looking for a meaningful career where your organizational expertise and professionalism make a real impact, apply today and take the next step in your career.

Requirements

In this role, you will provide high-level administrative and analytical support to the Department of Community & Economic Development’s Office of Chief Counsel, performing independent, management-level legal support work across multiple practice areas.

You will serve as a key resource to several legal teams, ensuring accurate tracking, coordination, and execution of essential legal processes.

Key Responsibilities

• Support the Local Government Unit Debt Act (LGUDA) team by reviewing filings, tracking fees, and maintaining accurate records within the LGUDA database.
• Assist the Right-to-Know Law team by coordinating with program offices to gather responsive materials and working with the supervising attorney to ensure timely, compliant responses.
• Provide support to the Financing Transactional team, including tasks related to closing and funding loan transactions.
• Deliver general administrative and legal support to the entire Office of Chief Counsel as needed, ensuring smooth daily operations and consistent workflow.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time up to 2 days per week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must have at least two years of experience using Microsoft Excel.
• You must have at least two years of experience using Microsoft Outlook
• You must have at least two years of experience using Microsoft Word.
• You must have at least two years of experience with strong working knowledge of core legal terminology, consistently applying it with accuracy across daily operations.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.