Legal Office Administrator 1, OGC

Full Job Description

Are you a highly organized, analytical individual looking to apply your administrative and operational expertise in support of a legal office?

The Department of Corrections is seeking a dedicated and detail-oriented Legal Office Administrator to provide high-level administrative and management support to the Office of Chief Counsel.

This is an excellent opportunity to make a meaningful impact, contribute your skills to a dynamic and collaborative team, and continue your professional growth in a supportive environment alongside experienced legal professionals!

Requirements

In this position, you will support the management and day-to-day operations of the office, including the assignment, tracking, and oversight of litigation matters.

You will serve as the Disability Benefits Arbitration Docketing Coordinator, responsible for developing arbitration schedules; coordinating with involved parties to schedule cases; issuing notices; and reserving necessary rooms and equipment.

You will also provide litigation and general administrative support to the Chief Counsel and staff attorneys.

This role requires sound judgment and strong organizational skills to effectively maintain the disability benefits arbitration docket and coordinate scheduling with agency attorneys, arbitrators, court reporters, and other stakeholders.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 9:00 AM to 5:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Mechanicsburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must have at least two years of experience using Microsoft Word.
• You must have at least one year of experience using Microsoft Excel.
• You must have at least one year of experience handling and maintaining confidential information.
• You must have at least one year of experience using Adobe Acrobat Pro.
• You must have at least one year of experience answering phones and processing mail.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.