Legal Assistant - Justice - SECURE

Full Job Description

Legal Assistant – Justice Division – SECURE Strike Force

The Justice Division of the Office of the Attorney General seeks a motivated, meticulous, and collaborative candidate to support attorneys and other staff as a Legal Assistant in the SECURE Strike Force Section.

The SECURE Strike Force Section focuses on prosecuting human trafficking, racketeering, drugs, guns, and identity fraud type crimes involving undocumented residents.

Legal Assistants perform a variety of legal secretarial and administrative duties such as preparing, formatting, proofing, and filing legal documents in state courts; scheduling trial calendars; collecting and organizing data and exhibits in connection with prosecution; preparing discovery; and providing other related support.

This position may be filled as a Legal Assistant I or II.

This is a contract position and funded through a grant that ends on September 30, 2027. Renewal of the grant is possible but not guaranteed.

Requirements

• Type and prepare reports or other written materials from source documents, transcription, etc.
• Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
• Edit written material for accuracy, format, and arrangement of material.
• File documents with courts and assist in trial preparation.
• Maintain calendars; schedule and coordinate appointments.
• Write or draft correspondence, reports, documents and/or other written materials.
• Take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Maintain and/or create files in an electronic case management system. Sort, label, file and retrieve documents, evidence, or other electronic materials.
• Review incoming case files for missing or inaccurate information.
• Prepare discovery including redaction and Bate Stamping.
• Work closely with law enforcement and victim coordinators.
• Compile data for legislative mandatory reporting.
• Prepare subpoenas and other documents for law enforcement.
• Coordinate witness support.
• Support and back up other Division secretaries.
• Cross-train staff on areas of expertise.

Qualifications

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• attention to detail
• strong coordination and organizational skills
• work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
• excellent communication and interpersonal skills (both verbal and written)
• punctual, professional, reliable
• legal processes and procedures, including filing procedures in state court
• legal terminology
• applicable laws, regulations, and/or policies and procedures
• court/hearing, rules, records, procedures, and protocol
• computer word processing, spreadsheet, document formatting, case management, and other automated software programs
• adapt to new software programs, packages, and protocols
• proper formats for a variety of legal documents
• review, edit, and proofread documents for accuracy and completeness
• enter, transcribe, record, store, or maintain information in either written or electronic form.
• record messages from verbal information received by telephone conversation or personal contact
• arrange, coordinate, or schedule time and details
• establish, organize and/or maintain files
• assemble, sort, and/or distribute documents, supplies, and/or materials/items
• find, gather, and organize information or data in a clear and concise manner
• work efficiently and competently under deadlines
• occasionally work past standard business hours
• prioritize tasks and balance workload
• speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• follow written and/or oral instructions
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• deal with people in a manner which shows sensitivity, tact, and professionalism
• work independently and proactively; works in groups as part of a team
• identify creative solutions to problems; communicate ideas to coworkers
• principles, practices and procedures of an office environment

Additional Information

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc.

Special physical demands are not required to perform the work.