Legal Secretary (Finance)

Full Job Description

Are you organized and detail-oriented with a customer service centric work-ethic? Do you have experience in wage garnishment, collections, and filing court documents? The Office of State Debt Collection (as part of the Division of Finance) is seeking a Legal Secretary to collect payments from debtors to benefit the State of Utah and victims of criminal activity. Note: In addition to other types of debts, OSDC collects debts owed as a result of criminal behavior. This includes restitution, fines, sex offender registry fees, probation supervision fees, and others.

• Teleworking: This position is eligible for telework with business processes requiring 2-3 in-office days each week!

Benefits Package: Our benefits package offers medical, dental, vision and life insurance options – some with no bi-weekly premiums – along with paid vacations, sick leave, and holidays.

Our retirement options include 401(k) contributions and matches, and even a pension!

There are also a variety of other benefits you can take advantage of, such as Short-Term Disability, discounted home and auto insurance, discounted legal plans, and more! Click here for the details.

• Development and Support: Have an interest in improving your Excel or Microsoft Access skills? Looking for ways to push yourself professionally? We’ve got you! We’ll help develop your skills and leadership abilities because engaged, successful employees make the State better too!

Feedback: Wonder how you’re doing? We’ll tell you. Curious about your career options? Let’s chat! We believe that feedback and coaching are important priorities that help you do your best work.

Performance reviews sometimes come with a bonus, so if you like extra cash or time off, this could be the place for you!


Principal Duties
As a Legal Secretary, you may:
• Request and prepare wage garnishments on debtors.
• Verify debtor employment information.
• Review current garnishments to ensure the debtor's employer is complying.
• Research and prepare legal documents.
• Communicate with state courts regarding hearings and legal questions.
• Answer incoming phone calls from debtors and employers.
• Process incoming mail by scanning and noting the appropriate accounts.
• Send legal documents to process server to be served.
• Negotiate payment agreements with debtors.
• Research public records using state court and other government databases.
• Other tasks as assigned by the attorney or management.

Minimum Qualifications
The best qualified candidate will have:

• 2 or more years of experience preparing and filing documents with the court.
• 2 or more years of experience in collections, especially for a legal office dedicated to debt collection.
Additional preference may be given to applicants who are or have:
• Certified court interpreters.

The Office
The mission of the Office of State Debt Collection (OSDC) is to maximize receipt of money to the State of Utah by effectively managing and collecting state receivables.

Additional Information

Working Conditions:
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Physical Requirements:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

DHRM rules apply for promotions/transfers.