Legal Assistant - Child & Family Support - Ogden

Full Job Description

The Office of the Utah Attorney General has an immediate opening for a Legal Assistant in the Child & Family Support Division in the Ogden Section. Individuals in this job perform a variety of legal secretarial duties such as preparing legal documents, scheduling trial calendars, collecting and organizing data and exhibits in connection with litigation, and providing other related support to attorneys and/or paralegals as needed to expedite legal services in a state agency.

This position may be filled as a Legal Assistant I or II. Please note that this position currently does not qualify for telework.

Requirements

• Types and prepares reports or other written materials from source documents, transcription, etc.
• Prepare and/or process documents electronically, including hyperlinking, marking and generating Table of Contents and Table of Authorities; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
• Edits written material for accuracy, format, and arrangement of material.
• Electronically files documents with courts and assists in trial preparation.
• Collects data and reviews research materials, determines accuracy and validity of sources and appropriateness for use.
• Maintains calendars; schedules and coordinates appointments.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
• Prepares electronic pleadings and documents using Microsoft Word, PDF, Excel, and other software programs as needed.
• Additional duties as assigned by the supervising attorney and/or section director.

Qualifications

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• attention to detail
• strong coordination and organizational skills
• work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
• excellent communication and interpersonal skills (both verbal and written)
• punctual, professional, reliable
• legal processes and procedures, including filing procedures in state court
• legal terminology
• applicable laws, regulations, and/or policies and procedures
• court/hearing, rules, records, procedures, and protocol
• computer word processing, spreadsheet, document formatting, case management, and other automated software programs
• adapt to new software programs, packages, and protocols
• proper formats for a variety of legal documents
• review, edit, and proofread documents for accuracy and completeness
• enter, transcribe, record, store, or maintain information in either written or electronic form.
• record messages from verbal information received by telephone conversation or personal contact
• arrange, coordinate, or schedule time and details
• establish, organize and/or maintain files
• assemble, sort, and/or distribute documents, supplies, and/or materials/items
• find, gather, and organize information or data in a clear and concise manner
• work efficiently and competently under deadlines
• occasionally work past standard business hours
• prioritize tasks and balance workload
• speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• follow written and/or oral instructions
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• deal with people in a manner which shows sensitivity, tact, and professionalism
• work independently and proactively; works in groups as part of a team
• identify creative solutions to problems; communicate ideas to coworkers
• principles, practices and procedures of an office environment

Additional Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Position currently does not qualify for telework.