Legal Assistant 2 - District Attorney's Office

Full Job Description

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

Requirements

• Utilizes computers to access, retrieve and input information. Composes correspondence and legal documents. Opens, updates, and closes physical case files and computer files. Maintains computer records for case files. Accesses computerized calendaring system. Electronically files court documents.

• Schedules victims, witnesses, and police officers for court hearings. Maintains liaison with other law enforcement agencies. Answers public inquiries.

• Files documents and case files. Collects, organizes, and prepares files for the daily court calendar. Locates and distributes physical files as applicable. Completes tasks in electronic work queue through the computerized case management system.

• Represents District Attorney’s office in county and outside agency committees.

• Provide back-up and training/on-boarding to other areas where the business need is the greatest.

• Other duties as assigned by your supervisor.

Qualifications

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. Three years of experience in office and secretarial work, one year of which must be equivalent to the level of Legal Secretary 1, in a public or private law office; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

PREFERENCES

• Supplemental secretarial training is preferred.

SPECIAL REQUIREMENTS

• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.
• Must possess, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.

This is a safety sensitive/special needs position. Final candidates for this position will be required to pass apre-employment drug screen, including testing for marijuana.

The Marion County Drug and Alcohol Use and Testing Policy can be found at:http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.

• Notary Certification (obtain and maintain qualification throughout employment).
• This is a full-time position, which is eligible for overtime.
• This position is represented by a union.
• Work schedule: Monday - Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department.

KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of accepted modern office practices, procedures and techniques; English composition, spelling, and grammar; arithmetic; concepts of prioritizing/organizing work; modern office equipment and machinery and their intended use; a variety of computer systems and software.

Ability and skill to independently, accurately and effectively perform assigned tasks and duties following established procedures and policies; meet and assist the public, staff, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; compose correspondence and legal documents in business form; communicate effectively in both oral and written form; use tact and judgment in dealing with the public concerning sensitive and confidential matters; types accurately and at an acceptable rate of speed; access and use various computer systems and software.

PHYSICAL REQUIREMENTS
Bends forward, carries up to 10 lbs.; lifts up to 25 lbs.; hears at a normal speech level; reaches overhear; repetitive motion of hands and wrists, reads a 12-pt. font; sits for extended periods of time, talking and walking; turning neck (45 degrees); possible exposure to office chemicals.