Land Use Review Assistant

Full Job Description

The City of Eugene Public Works Department is looking for an energetic and positive candidate for the Engineering Land Use Review Assistant position. This person must be a highly-motivated individual and excel both in working individually and as a team. This person must utilize strong oral and written communication skills in a fast paced environment.

This person will work closely with applicants, consultants and other members of the Development Review Team to initiate, review, and finalize various development projects. The Development Review Team oversees many types of projects through application of Eugene City Code and Public Works Standards. This person works cohesively with Planning and other works groups to process land use applications.

Department/Division: Public Works Department / Engineering Division
Salary Range:
Program Coordinator: $31.31 - $39.03 / hourly; $65,124.80 - $81,182.40 annually
The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA). You can learn more about our process at our How to Apply page.
Benefits: The City of Eugene offers robust and competitive benefits. For more info, click the Benefits Tab, or visit this summary page as well as this benefits package page.
Location: 180 West 8th Ave, Eugene, OR
Work Schedule: Monday – Friday 8:00am – 5:00pm

Requirements

Researches and completes initial background property review for land use applications. Gathers data, and applies land use requirements and Public Works policies and procedures to initial property reviews. Prioritizes multiple concurrent requests for information from public and from staff.

Performs specialized research and verification of existing infrastructure connections for land use applications and annexation requests from a wide variety of sources, including computer systems, City and County files, and maps. Prepares material for use by Land Use Permit and Review Technician. Responds to requests for additional information.

Reviews land use applications for completeness.

Receives all incoming land use application referrals, prepares files, and routes applications to appropriate staff.

May prepare referral comments for Planning staff to incorporate into decision documents for some types of land use applications.

Establishes, maintains, and improves complex systems for recording and tracking a variety of processes and documents. Uses databases and spreadsheets to prepare reports.
Updates and maintains the Engineering CESHARE system.

Updates procedures, forms, and record-keeping systems for the land use application review process and instructs others in such procedures.

Responds to customer and applicant inquiries on the status of and criteria involved in a variety of land use applications. Explains services, policies, and procedures as they apply to these applications.

Coordinates Land Use Review meetings with the Planning department.

Provides general support to the Engineering Division land use review and the Privately Engineered Public Improvement programs by initiating the plan review process, organizing submittal packages, and initiating the permit issuance process.

Provides support as needed to Floodplain Management and System Development Charge programs.

Supports and respects diversity in the workplace.

Performs other related duties as assigned.

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences.

The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

A typical way to obtain the knowledge and abilities would be:

Experience:
Four years of progressively responsible clerical or technical support experience, including two years experience in land development, planning, civil engineering, or a related field.

Education:
High school diploma or GED. Associate degree or some college coursework in land use, planning, or civil engineering desirable.

License or Certificate:
Requires a valid Oregon driver's license or ability to obtain by date of hire. Must pass driving records check and, if hired, maintain a driving record that meets the City's standard.

The Ideal Candidate will have the following knowledge, skills and abilities:

Knowledge of:
General land use regulations and processes required by State of Oregon.

City's land use application requirements, procedures, policies, and terminology.

General public works issues associated with new development.

Office procedures and computerized systems.

Research and investigative techniques.

Ability to:
Establish and maintain complex specialized records, design reports, and compile data.

Use a variety of computer programs and spreadsheets.

Read and understand City Code, and seek clarification from the Public Works Development Review Manager and staff or City Attorney as necessary.

Apply investigative techniques, research methods, operational analysis, and land use code concepts; compile information and prepare reports; and provide information to City staff and the public.

Learn GeoDart and other Geographic Information Systems and mapping programs in a limited time.

Read and interpret information on various plans, maps, and records.

Work well independently and within a team setting; make appropriate decisions regarding work methods and priorities, track multi-step/overlapping projects, and anticipate and prepare for upcoming processes and procedures.

Evaluate issues and solve problems; discuss problems and complaints tactfully, courteously, and effectively with coworkers and the public.

Exercise judgment; establish priorities and goals; make independent decisions consistent with appropriate policies, procedures, and techniques; and maintain confidentiality.

Evaluate program activities and make recommendations.

Work quickly, accurately, and thoroughly with close attention to detail to meet deadlines.

Communicate effectively, both orally and in writing, with the public, other departments, and State and local agencies.

Establish and maintain effective working relationships with employees, contractors, other agencies, and the public.

Additional Information

What to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.