IT Project Administrator - Journey

Full Job Description

King County Metro Transit's Technology Project Management Team in the Finance and Administration Division is searching for two creative and proactive IT Project Administrator - Journeys who will advance our work in delivering IT projects for internal King County customers as well as customers of the King County Metro department.

This position is responsible for providing high level administrative support to IT Project Managers by providing documentation and logistics for all activities involved in the coordination and execution of projects.

The Transit Technology Project Management team provides project management from conception through planning, procurement, design, and implementation to steady state with operational teams.

The team's project portfolio includes a wide-ranging and challenging variety of capital projects for transit-oriented applications and systems including: real time customer information, electronic fare collection and mobile ticketing, on board systems, scheduling and route planning, vehicle dispatch and telematics, maintenance work orders, asset management, wireless network communications, transit signal priority, enterprise architecture, business intelligence, capital project management and reporting, as well as other systems enhancements and life cycle management.

Position Info: This recruitment will be used to fill two (2) Career Service Information Technology Project Administrator - Journey classification vacancies.

In addition, this selection process may be used to generate an eligibility list for future Special Duty Assignment (SDA), Term Limited Temporary (TLT), and Career Service (CS) vacancies that may occur in this classification within this workgroup.

The eligibility list will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.

Requirements

Applying equity and social justice principles is a daily responsibility and foundational expectation for all King County employees.

In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work.

This position is comprised of the following core duties:

• Provide high-level administrative project support to IT Project Managers on a regular basis.
• Maintain project documentation and assist in project communication by building and maintaining Microsoft Teams and SharePoint sites.
• Assist in scheduling and coordinating project and team meetings.
• Develop and collect research materials, interpret, and summarize information from many sources for general use.
• Proof-read project documentation and correspondence.
• Act as liaison between multiple organizational levels within the King County government.
• Assist project managers in creation of documentation required for project gates and assist in managing gate processes.
• Maintain electronic and hard copy records management systems.
• Assist with business plans, project plans, memos, reports, workflow analysis, redesign, cost/benefit analysis and vendor invoice processing.
• May work on special projects.
• May provide general guidance to newly-onboarded project staff.
• Perform other duties as assigned.

Qualifications

We are looking for candidates who have:

• Two (2) years of relevant project administration work experience, OR, an equivalent combination of experience and education which provides the applicant with the skills, knowledge and abilities required to perform the work.
• Intermediate knowledge and application of project management processes, principles, and phases.
• Advanced knowledge of general desktop applications used in King County, such as DocuSign, Microsoft Project, Microsoft Teams, SharePoint, and other Office 365 applications.
• Advanced Microsoft Excel proficiency.

• Advanced time-management and organizational skills.
• Analytical and problem-solving skills.
• Excellent written and oral communication.
• Experience with capital project budget development, tracking and reporting
• Advanced skill in tracking and maintaining plans and various information logs.
• Discretion while working on highly visible and/or politically sensitive assignments.
• Skill in working with individuals from a variety of cultural and technical backgrounds.
• Skill in working effectively within a team environment.
• Skill in handling multiple competing priorities.
• Skill in working with multiple stakeholders with potentially conflicting interests.

Highly competitive candidates will have (desired, but not required):

• Project Management Institute’s (PMI) Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification or equivalent.
• Intermediate skill in data visualization tools such as PowerBI and Visio.
• Associate degree or higher in Information Technology, Information Systems, Project Management, or a related field. Relevant coursework will also be considered.
• Experience working with large public sector agencies or governmental organizations
• Knowledge of public transit systems operations, mission, and policies

Additional Information

Who may apply: This recruitment is accepting applications from all qualified individuals including current King County employees and the general public.

To Apply:

The following application materials are required:

1. An online King County application updated with accurate contact information and relevant work history.
2. Completed supplemental questions.
3. Resume
4. A letter of interest (cover letter) that addresses why you are interested in this role and how your experience, skills and/or education have prepared you for this position.

Selection Process:

Applications that do not include all the required materials listed above will not be considered.

Only the materials explicitly requested will be reviewed—additional documents or information will not be evaluated. Application materials will be screened for completeness and competitiveness.

The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements.

Final offers are contingent on successful completion of reference checks and/or a record review.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application/assessment process, or have questions, please contact: Sabrina Brazzle at sbrazzle@kingcounty.gov.

Other Position Information Work Location: This is a hybrid position. The team works in a hybrid model, with days in the office as well as telecommuting.

Currently the team is required to work 1 day in office on Mondays each week. In office requirements are anticipated to increase to 3 days per week in 2026.

The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Work Schedule: The position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible. The typical workweek is 40 hours per week, Monday – Friday.

Union Representation: The position is not represented by a represented by PROTEC17: Professional and Technical Employees, Local 17Class Code: 7330100 - INFORMATION TECHNOLOGY PROJECT ADMINISTRATOR – JOURNEY

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Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.