Invoice Processor 1 (Accounting Assistant)

Full Job Description

Are you interested in providing essential financial and administrative support? The Bureau of Payable Services is looking for an Invoice Processor with a thorough knowledge of basic accounting principles and invoice processing practices. This position gives you the opportunity to review invoices for accuracy, completeness, and compliance with rules and regulations as prescribed by the Governor, Executive Board, Office of Budget and Administration, Secretary of General Services, and the Legislature. Apply now to take advantage of this entry-level position in the Invoice Processing Workflow Unit and build upon your accounting and fiscal management skills!

Requirements

In this highly technical position, you will be required to maintain a working knowledge of accounting principles and the workflow of invoices through the system to render payment most efficiently to Commonwealth vendors or grantees. You will be responsible for reviewing vendors and grantee invoices to ensure each expenditure transaction is processed in accordance with the legal and administrative requirements set forth in the relevant procedure manuals, the Administrative Code, and Management Directives. Based on a detailed checklist of required data elements for invoices, you will be responsible for determining if an invoice should be posted for payment. If an invoice does not contain the required information, you will then route the invoice via workflow for research and resolution. You will also have the opportunity to collaborate with co-workers and supervisors to resolve payment issues.

If you thrive in a fast paced environment and have the ability to juggle multiple priorities while consistently meetings deadlines, we have the perfect job for you!

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch. AWS (alternate work schedule) may be available upon successful completion of the probationary period.

Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Additional Requirements:

• You must possess at least one year of SAP experience.
• You must possess at least one year of accounts payable experience.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.