Installation Fleet & Family Readiness Director

Full Job Description

This position will be located in Rockingham, Western Australia.

This position, along with other NSA Stirling shore support functions, will operate from a facility within the Rockingham community situated approximately 15 minutes from the Australian Navy installation, HMAS Stirling, located on Garden Island.

PLEASE REVIEW THE ADDITIONAL INFORMATION SECTION FOR MORE DETAILS ON THE POSITION.

Five or more years of experience with organizing and administering a comprehensive quality of life (QOL) and/or quality of service (QOS) program for military organizations.

Knowledge of Navy QOL and QOS program goals, principles, techniques, and procedures. Knowledge of business management practices required to manage QOL and QOS activities.

Knowledge of laws, policies, regulations, and precedents applicable to the administration of Navy FFR programs. Knowledge of CNIC's organizational structure, functions, and mission.

Knowledge of QOL and QOS initiatives to retain or experiment with new theories and applications which are responsive to a rapidly changing/operating social environment.

Knowledge of planning, programming, and budgeting regulations, guidelines, and process. Knowledge of Federal financial source management including APF and NAF.

Knowledge of financial management including budgeting, cost and profitability analysis, internal controls, audit systems, procurement, cost controls, and performance tracking.

Knowledge of and ability to conduct/direct program analysis and research efforts. Knowledge of and ability to apply quality management concepts.

Knowledge of and ability to develop comprehensive and integrated strategic and capitalization plans. Skill in planning, organizing, and directing QOL and QOS programs.

Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Ability to perform the full range of supervisory duties.

Ability to utilize analysis in developing information to formulate decisions for complex management actions.

Ability to utilize complex information to base decisions that improves the program and community.

Ability to utilize leadership skills to develop and maintain a large workforce into a cohesive group committed to quality programs and product delivery to customers.

Ability to direct solutions to complex short and long-term problems, applying logic, and economic factors.

Ability to communicate effectively orally and in writing with senior leadership, peers, staff, and customers. Major Duties:

Business Management duties comprise 80% of incumbent's time and include but are not limited to: Develops FFR master plan that addresses overall program scope to include three primary sub functional program areas: Mission Sustaining Programs, Community Support Activities, and Business Activities.

Provides leadership for the FFR program.

Implements and ensures compliance with policies, directives, inspection criteria, and guidance from the command; headquarters; Department of the Navy (DON); and Department of Defense (DoD).

Develops operating criteria and techniques for stimulating and maintaining interest in all customer service activity areas.

Ensures the efficient execution of departmental long-range plans into the installation planning, programming, and budget execution process.

Serves as primary QOL/QOS advisor to the Officer in Charge (OIC)/Commanding Officer (CO) for matters pertaining to issues such as status/availability of funds, programs, projects, and/or services.

Plans for and budgets available appropriated (APF), and non-appropriated (NAF) supported funds to optimize revenue while reducing expenses.

Develops and implements new and advanced business strategies to achieve organizational goals and increase revenue-generating program profitability and effectiveness.

Coordinates with Region N9 program managers to facilitate support services, resourcing, (e.g., POM, budget, allocation and distribution), oversight, inspections, audits and coordinating data calls from higher authority.

Reviews, designs, and develops program budgets and operational funding requests. Budgets, allocates, and monitors funds to accomplish specific program goals and objectives.

Prepares and updates a comprehensive out-year budget and capitalization plan for all FFR activities and facilities. Identifies and updates facilities' improvement programs and associated budgets.

Advocates for projects and ensures familiarity with all steps of the project planning and approval process.

Coordinates with Region and installation leadership on developing business case analyses and project justifications.

Ensures short and long-range financial performance plans are accomplished through regular analysis of financial assets and liabilities.

Reviews monthly operating statements and keeps the Regional Program Managers apprised of budget deviations and/or less than satisfactory operating results.

Continuously evaluates management procedures and departmental programs by analysis of financial plans, market survey results, program participation, interviews, and other analytical methods that clarify data for decision making.

Identifies needs and desires and determines feasibility of providing services that meet or exceed business objectives.

Performs or supervises vulnerability assessments, and coordinates fiscal, security, and safety reviews.

Implements processes for the timely completion of inspections, inspection reports and follow up actions and reports.

Develops draft command responses to inspection and audit reports and proposes procedures for corrective actions. Appraises the adequacy of actions taken by subordinates to correct deficient conditions.

Plans, trains, and communicates emergency management plans for area of responsibility.

Coordinates N9 mass care response efforts on the installation and collaborates with community resource providers to assist with recovery efforts.

Coordinates details of QOL activities with members of the installation and local civilian community, as appropriate, and attends off-site conferences and meetings.

Reviews appropriate trade and other technical publications to stay current in the developments in the professional fields associated with QOL/QOS services.

Supervisory duties comprise 20% of incumbent's time and include but are not limited to: Directs work to be accomplished by a workforce of both NAF and APF employees and provides second level supervision to employees; and acts as Senior Rating Official for FFR activity managers at the installation.

For installations with military personnel working within FFR programs, may serve as military department head supervising military staff, evaluating performance, and resolving concerns.

Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities. Conducts annual performance reviews of staff. Participates in section staffing decisions.

Ensures staff receives proper training to fulfill requirements of their positions.

Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary. Supports CNIC's Equal Employment Opportunity (EEO) policy.