Human Resources Specialist

Full Job Description

MACPAC, a non-partisan legislative branch agency that advises the U.S. Congress on Medicaid and CHIP policy issues, is seeking a Human Resources Specialist.

The Human Resources Specialist (HRS) supports HR and facilities operations at MACPAC and works directly with the Chief Administrative Officer (CAO) to manage personnel actions, employee onboarding and separations, records, policies, and administrative support.

In order to perform the major duties above, the Human Resources Specialist must have: knowledge of administrative and record keeping procedures; familiarity with or willingness to learn about federal rules and regulations as they apply to human resources matters and travel; strong and consistent organizational skills; ability to prioritize and manage multiple competing responsibilities and tasks; ability to successfully work with MACPAC senior management, staff, federal contractors and other stakeholders; strong oral and written communications skills; ability to be discerning and use good judgement; ability to accomplish tasks in a timely, accurate manner; an orientation toward problem solving, teamwork, and accountability; and willingness to engage in learning and development.

ability to occasionally lift 30 pounds and move rolling furniture. Major Duties:

The Human Resources Specialist is expected on a routine basis to: coordinate and perform recruitment activities, including maintenance of HR-related systems and documentation, routine management of the online recruitment platform, maintenance of position descriptions, development or maintenance of other forms and templates, analysis of recruitment data, and outreach to candidates for MACPAC positions; make recommendations for continuous quality improvement in the agency's recruitment processes; perform onboarding processes for new hires, which includes but is not limited to, serving as the primary point of contact for candidates and new hires, setting up and maintaining personnel file folders, preparing and submitting forms for benefits enrollment, background investigations and credentialing, collecting and handling personally identifiable information (PII) data in a secure manner, conducting orientation presentations and tours, and establishing new employee access to appropriate systems and accounts; perform offboarding processes for retirements, resignations and terminations which includes revoking access to relevant systems, preparing and submitting forms, maintaining and executing an exit checklist, collecting MACPAC property and sharing appropriate separation information with the employee; prepare personnel actions and supporting documentation to be submitted to the General Services Administration (GSA), Commissions and Boards Services (CABS) for processing as directed; correspond with, collaborate with, and monitor GSA-CABS to track personnel actions for processing and resolve discrepancies as needed; research, liaise with GSA-CABS, and serve as an internal subject matter expert on benefits and employee obligations, including but not limited to payroll, health insurance, retirement, employee assistance program, financial disclosure reports, outside employment, and conflict of interest for the purpose of answering staff questions, updating policy and the employee handbook; serve as a member of employee working groups and help implement internal staff engagement policies and practices; assist with maintaining the employee handbook, including tracking external sources for changes in federal and local law affecting MACPAC, preparing drafts of new policies for review by the CAO and executive director; act as timekeeper in our electronic time and leave system, HRLinks, which includes entering time and leave for all employees and commissioners each pay period, updating base schedules, resolving discrepancies, and approving timecards as needed; prepare relocation reimbursement vouchers for employees in accordance with Federal Travel Regulations and internal travel policies; update and maintain records and systems to accurately reflect changes related to staffing, payroll, taxes, benefits, address, PII data and policy, including but not limited to recruitment systems, transit benefits, HRLinks, personnel files, payroll and anniversary tracking spreadsheets; maintain access to required federal and MACPAC systems and accounts including eOPF, USAccess, FedIDCard, HRLinks, MAX.gov, SmartBenefits; maintain official personnel records for commissioners and staff; perform administrative aspects of recruitment including posting openings, representing MACPAC at virtual or in-person job fairs, running reports and maintaining files; create, use, update and maintain Human Resources work instructions; Support office operations by: monitoring the Office of Personnel Management website and Alert DC regarding emergencies affecting office operations (e.g.

weather-related delays or closings) and notifying staff as directed by the CAO; serving as Contracting Officer's Representative (COR) on certain administrative contracts; maintaining internal directories for staff and vendors; monitoring supply inventory, placing supply orders and stocking supplies; monitoring printer meter readings on a monthly basis to ensure accuracy of billing; corresponding with building management for maintenance orders, repairs, and visitor information, keeping certificates of insurance up to date; sharing building correspondence with staff regarding closures, maintenance, window cleaning, e-waste recycling; maintaining online accounts including but not limited to Kastle, Canon and One Call Now; maintaining and monitoring the physical inventory of office furniture and non-IT equipment; serving as a member of the Emergency Response Team; Contribute to successful execution of Commission meetings and other events by: providing on-site support during events; taking commissioner attendance for payroll purposes; and Perform other duties as assigned.