HR SPEC (INFO SYS)

Full Job Description

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a HR SPEC (INFO SYS), Position Description Number T5030P01 and is part of the MA ARNG HRO, National Guard. This is a Non-Bargaining Unit position.

The unit point of contact and contact phone for this position is: Mr. Ethan W.

Sheldon at 339-202-3120 AREA OF CONSIDERATION: Open only to onboard T5 Federal Employees of the Massachusetts Army National Guard.

SPECIALIZED EXPERIENCE: Must have 1-year of specialized experience equivalent to at least the next lower grade.

Specialized experience is experience that prepared the applicant to perform the duties of the position.

The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience.

An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level.

Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S.

Army, or U.S. Air Force. OR Education: Possess Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related.

OR Combination: A Combination of Specialized Experience and Education as described above. Only education in excess of 1 full year of Ph.D.

level education may be used when combining education and experience to meet the total qualifications requirement.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of months/years.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

This position is located in the JFHQ-State Human Resources Office (HRO).

This position is responsible for planning, operating, and administering the operation of the Human Resources Information Systems (HRIS).

Data within the systems must conform to standardization set by the Office of Personnel Management (OPM), Department of Defense (DoD), Department of the Army (DA), Department of the Air Force (DAF), National Guard Bureau (NGB), and other governing legislation or agencies.

Duties are performed to both Army (ARNG) and Air National Guard (ANG) organizations and the full-time workforce within the State. Trains and provides technical assistance to lower graded specialists.

MAJOR DUTIES: 1.

Provides technical assistance and guidance to supervisors, leadership, and various staff members in the operation, maintenance, and capabilities of various Human Resource Information Systems (HRISs) such as automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services.

Directs and monitors operation and maintenance of the local personnel system. Analyzes quality control queries, Personnel/Payroll data reconciliations, and rejected data entries from reports.

Reviews daily products to determine trends, identify problem areas, and recommend modifications, additions, or deletions of products. Establishes schedules to meet personnel system requirements.

Responsible for daily pick up, distribution, and analysis of print products to ensure they conform to requirements and meet quality standards.

Conducts compliance review and submission of Position Organization Address (POA) and Organizational Hierarchy (OH) changes to National Guard Bureau (NGB).

In accordance with published guidance, verifies that system enhancements and system patches are working properly. (30%) 2.

Provides training to familiarize HRO staff, HRO remotes, and supervisors with the HRIS. Advises applicable personnel of any updates for coding, system transactions, and maintaining system security.

Provides input for the development of Standard Operating Procedures (SOPs) to be used by HRO staff and customers. Leads periodic formal training designed to inform users of current and future changes.

Monitors progress of training until competence is developed within HRO functional areas. (25%) 3.

Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents.

Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on, or are related to, HRIS.

Compiles personnel and statistical reports and advises staff in the proper documentation for personnel actions.

Researches and analyzes problems while monitoring actions requested to ensure that problems encountered are fixed.

Reviews data flow actions to ensure that interfacing systems are updated initiating the re-flow process when necessary.

Ensures HRO staff is informed and trained on system changes, including patches, messages, and system advisory notices.

Identifies system operational problems and works with local Information Technology (I.T.) and NGB to coordinate activity for timely resolution.

Determines equipment needs, discrepancies, relocations, etc. Ensures only authorized person(s) have access to the system.

Uses automated system to effectively process personnel actions in accordance with the Guide to Processing Personnel Actions and local personnel systems checklists as required.(25%) 4.

Monitors and controls HRIS access. Performs user account management services by identifying users to be added/deleted/modified.

Controls groups by assignments and reviews system privileges to ensure confidentiality. Provides customer service for HRIS helpdesk tickets, requests for information and/or assistance.

(20%) Performs other duties as assigned.